Transaction and Batch Status
This topic explains intercompany transaction and batch status.
Transaction and Batch Status with Available Status
An intercompany batch has one or more intercompany transactions. As the transactions are processed, the transaction status and batch status get updated. This table describes the batch and transaction status and helps you determine what actions to perform for each status.
Transaction Status |
Batch Status |
Tab Displayed |
Can the period be closed? |
Can the transaction be moved to the next period? |
Included in the open transaction count? |
Actions Available (from Action list, buttons, and processes) |
Next available transaction status |
Next available batch status |
---|---|---|---|---|---|---|---|---|
New |
New |
New |
Yes |
No |
No |
1. Save 2. Submit |
Sent, Received, Error |
Submitted, Error |
Sent |
Submitted |
Pending Approval from Others |
No |
Yes |
Yes |
None |
Received |
Submitted |
Received |
Submitted |
1. Pending Approval from Others 2. Requiring Attention |
No |
Yes |
Yes |
1. Approve 2. Reject 3. Withdraw |
1. Approve 2. Reject 3. New |
1. Submitted 2. Submitted 3. New |
Rejected |
Complete |
Requiring Attention |
Yes |
No |
No |
Copy |
1. Rejection Reviewed 1. Rejected |
Complete |
Rejection Reviewed |
Complete |
Not Applicable |
Yes |
No |
No |
None |
Rejection Reviewed |
Complete |
Approved |
Submitted |
Requiring Attention |
No |
No |
Yes |
Transfer process (all transactions in batch must be approved for the transfer process to pick up the batch for transfer) |
Complete |
Complete |
Transferred to provider general ledger |
Submitted |
Requiring Attention |
No |
No |
Yes |
Batch can be transferred to receiver General Ledger. Only the approved transactions in a batch are transferred. |
Complete |
Complete (The batch status is set to Complete once all transactions in a batch are in one of these statuses: Complete, Rejected, or Rejection Reviewed.) |
Transferred to receiver general ledger |
Submitted |
Requiring Attention |
No |
No |
Yes |
Batch can be transferred to initiator General Ledger. Only the approved transactions in a batch are transferred. |
Complete |
Complete (The batch status is set to Complete once all transactions in a batch are in one of these statuses: Complete, Rejected, or Rejection Reviewed.) |
Transferred to Receivables |
Submitted |
Requiring Attention |
No |
No |
Yes |
Batch can be transferred to Payables. Only the approved transactions in a batch are transferred. |
Complete |
Complete (The batch status is set to Complete once all transactions in a batch are in one of these statuses: Complete, Rejected, or Rejection Reviewed.) |
Error |
Error |
Requiring Attention |
No |
Yes |
Yes |
1. After fix, batch can be resubmitted 2. Delete |
1. Approved, Rejected 2. Null |
Complete |
Complete |
Complete |
Not Applicable |
Yes |
No |
No |
1. Reverse Batch (allowed only if all transactions in the batch are completed; batch hasn't been previously reversed; batch hasn't been created out of a reversal) 2. Reverse Action |
Complete Reversal transaction > New |
Complete Reversal batch=New |