Overview of the Asset Transactions Approval Rule Creation Template

A business rule is an approval requirement within your approval policy. Before defining rules in the rule template, you must analyze your approval policy.

Consider these points before defining a business rule:

• Transactions that require approval.
• The approver of the transaction in your organization.
• Approvers who vary based on the transaction attributes. In this case, use a data set.
• The required approval conditions.
• How approval notifications are routed.
• Approvals that require FYI notifications.
• Transactions that are exempt from approval.

Rules you define should cover all possible conditions and should be exhaustive to prevent transactions from failing due to undefined rules after transactions are submitted for approval.

While framing the rules, ensure that:

• Relevant operators are selected based on the value type.
• You don't define multiple rules for the same asset book.
• The rules defined are complete. For example, you define a rule based on the asset cost. If the first rule is for an asset cost between USD 500 and USD 1000, this doesn't cover all possibilities. You must also define a rule to cover a cost that's below USD 500 and another rule to cover a cost that's above USD 1000.
• You define automatic approval for mass transaction if they don't require approval.
• You assign a unique batch name for each mass transaction.

After downloading the Asset Transactions Approval Rule Creation template, you must define the workflow rules using the worksheets provided in the template.

This table provides a list of worksheets included in the rule template spreadsheet and a description of each worksheet:

Worksheet	Description
Instructions	This worksheet contains details about the sample rules included in the template and the Generate Rule File button. You can also update your rule template version from the Instructions worksheet.
Addition	This worksheet provides a template for configuring transaction approval rules for a single asset addition transaction.
Adjustment	This worksheet provides a template for configuring transaction approval rules for a single asset adjustment transaction.
Transfer	This worksheet provides a template for configuring transaction approval rules for a single asset transfer transaction.
Retirement	This worksheet provides a template for configuring transaction approval rules for a single asset retirement transaction.
Mass	This worksheet provides a template for configuring transaction approval rules for all types of mass asset transactions.
Data Sets	This worksheet provides a template to map the varying attributes to the data.