Options for Deciding Who Pays the Corporate Card Issuer

Deciding who's responsible for paying the corporate card issuer is an important decision. You can choose from the following options:

• Individual Pay: The employee pays the corporate card issuer for all corporate card transactions.

• Company Pay: Your company pays the corporate card issuer for all transactions.

• Both Pay: The employee pays the corporate card issuer for personal expenses and your company pays the corporate card issuer for business expenses.

Individual Pay

For the Individual Pay option, the employee pays the corporate card issuer for both business and personal transactions. The employee reports both expenses in expense reports. To ensure that required receipts are attached and that the report is in compliance with your company's business policies, the employee's expense report is verified. When the report is approved by the employee's manager, the employee is reimbursed for corporate card business expenses and cash business expenses.

Note:

Cash business expenses are paid by cash or check instead of a corporate card.

The following table describes the Individual Pay option where employees pay the corporate card issuer for corporate card business and personal expenses. Your company reimburses employees for corporate card business and cash business expenses.

Employees Pay Corporate Card Issuer	Company Pays Corporate Card Issuer	Company Doesn't Pay	Company Reimburses Employees
Corporate card business expenses Corporate card personal expenses	Not Applicable	Corporate card personal expenses	Corporate card business expenses Cash business expenses

Company Pay

For the Company Pay option, the employee doesn't pay the corporate card issuer. Your company pays the corporate card issuer for corporate card and cash business transactions incurred by the employee. When the employee creates an expense report, business and personal expenses must be reported, but your company reimburses the employee for corporate card and cash business expenses. Any personal expenses are deducted from the cash business expenses and recovered by your company.

Note:

Your company can pay the corporate card issuer at any time, depending on the payment terms. Submission or approval of expense reports isn't required for payment to the card issuer.

The following table describes the Company Pay option where your company pays for corporate card and cash business expenses. Your company also reimburses employees for corporate card and cash business expenses.

Employees Pay Corporate Card Issuer	Company Pays Corporate Card Issuer	Employees Reimburse Company	Company Reimburses Employees
Not Applicable	Corporate card business expenses Corporate card personal expenses	Corporate card personal expenses	Cash business expenses

Both Pay

For the Both Pay option, the employee pays the corporate card issuer for corporate card transactions reported as personal expenses and your company pays the corporate card issuer for business expenses. When the employee creates an expense report, he selects corporate card business transactions. When the report is approved, the employee pays the corporate card issuer for corporate card personal expenses. Your company reimburses the employee for cash business expenses. This payment option is also referred to as joint liability.

The following table describes the Both Pay option where employees pays for personal expenses. Your company pays the corporate card issuer for business expenses.

Employees Pay Corporate Card Issuer	Company Pays Corporate Card Issuer	Company Doesn't Pay	Company Reimburses Employees
Corporate card personal expenses	Corporate card business expenses	Corporate card personal expenses	Cash business expenses