Create Debit Memos for Reversed Revenue Distributions

Run the following process to create payables debit memos for reversed revenue distributions: Process Joint Venture Adjustments process - Create Invoices for Joint Venture Distribution Reversals.

You can send a specific accounting date and a transaction date to assign to the debit memos through the options available for this process.

After creating the debit memos, the process updates the following information for the reversed distributions in the Joint Venture Distributions page:

• Adds the debit memo number and date in the Invoice Number and Invoice Date fields, respectively.

  These fields are used for both invoice and debit memo.

• Populates “Debit Memo” in the Invoice Type field.

• Updates the distribution status to Process Complete.

Complete the following steps to create debit memos:

1. Open Scheduled Processes and access the Process Joint Venture Adjustments job.

2. For the Processing Mode, select Create Invoices for Joint Venture Distribution Reversals.

3. For the Type, select Payables Debit Memo. You can select Both to create both receivables credit memos and payables debit memos from reversed distributions for cost and revenue.

4. Use the following fields to filter the reversed distributions you want to process:

   • Business Unit. Select a business unit to process reversed distributions for all joint ventures associated with the business unit.

   • Joint Venture. Select a joint venture to process reversed distributions for a particular joint venture.

     Leave the preceding fields blank if you want to run this process over all joint ventures. The process selects only those joint ventures in Active status.

   • Invoicing partner. Select an invoicing partner to process reversed distributions for a particular invoicing partner.

5. Use the Process By drop-down list to process reversed distributions by period or accounting date.

   • If you select Period (recommended), then select the period in the field provided.

   • If you select Accounting Date, use these fields to enter a date range:

     • From Date. If you complete this field and leave the To Date field blank, the process will select all reversed distributions that have the accounting date starting from the date you specified to the current date.

     • To Date. If you complete this field and leave the From Date field blank, the process will select all reversed distributions that have the accounting date before and on the date you specified.

   If you select Period or Accounting Date in the drop-down list but don’t specify a period or a date range, the process will select all reversed distributions that have an accounting date corresponding with the earliest open period.

   If you leave the Process By field blank, the process will select all reversed distributions that are available to process.

   Note: Only reversed distributions for transactions posted in the specified period or within the date range will be processed.

6. In the following fields, specify default values for the process to assign to debit memos:

   • Accounting Date. Enter a date to assign as the general ledger date in Payables for joint venture debit memos when they are created for the selected reversed distributions. If you leave this field blank, the process searches the Payables setup to assign this date.

   • Transaction Date. Enter a date to assign as the transaction date to joint venture debit memos when they are created for the selected reversed distributions. If you leave this field blank, the process searches the Payables setup to assign this date.

7. For the Process Distributions in Error option, select Yes if you want to process all reversed distributions, including those distributions in Error status. The process didn’t create debit memos for these distributions because of issues encountered during processing. This option enables you to create debit memos for reversed distributions that initially ran into errors but were resolved.

8. Click Submit.