How Payment Document Number Generation of Electronic Payments Are Processed

You can generate paper document numbers for electronic payments. Paper document numbers can be sent to your payment system or bank so they can be printed onto your outsourced checks.

To achieve this, you assign paper document numbering values, which are check numbers, to electronic formats. The application then generates paper document numbers for electronic payments. Payments also generates a unique payment reference number that identifies each payment. Payment reference numbers are also transmitted to your payment system or bank.

The following table describes what is stamped on electronic payments, whether paper document numbering for electronic payments is enabled or disabled.

Paper Document Numbering for Electronic Payments is Enabled	Paper Document Numbering for Electronic Payments is Disabled
Values stamped on electronic payments: Payment document numbering, which are passed to Oracle Fusion Payables. Payment reference numbers	Values stamped on electronic payments: Payment reference numbers, which are passed to Payables.

Settings That Affect Payment Document Number Generation of Electronic Payments

The following table lists the locations, navigation, and action that you can take that affect payment document numbering of electronic payments.

Location	Navigation	Action You Take
Create Payment Document page.	Setup and Maintenance > Set Up Banks, Branches, and Accounts > Manage Bank Accounts task > Create Payment Document page.	From the Format choice list, select an electronic payment file format.
Create Payment Process Profile page.	Setup and Maintenance > Define Invoicing and Payments Configuration > Define Disbursements > Manage Payment Process Profiles task > Manage Payment Process Profiles page > Create Payment Process Profile page..	From the Processing Type choice list, select Electronic. From the Default Payment Document choice list, select a default payment document.
Create Electronic Payment Files submission page.	Navigator > Payables > Payments link > Payments Tasks pane: Create Electronic Payment Files link > Create Electronic Payment Files submission page.	From the Payment Document choice list, select a payment document number. Note: If you don't select a payment document when selecting the parameters, then Payments refers to the default payment document that's selected in the payment process profile setup. If you haven't provided a default payment document in the payment process profile, Payments doesn't generate a payment document number. This scenario is applicable only if the Create payment files automatically check box is deselected when you submit the payment process request.
Submit Payment Process Request page.	Navigator > Payables > Payments link > Payments Tasks pane: Submit Payment Process Request link > Submit Payment Process Request page.	From the Payment Document choice list, select a payment document number. Note: If you don't select a payment document when you select parameters on the Submit Payment Process Request page, then Payments refers to the default payment document selected for the applicable payment process profile.

How Payment Document Numbers for Electronic Payments Are Generated

You can generate payment document numbers for electronic payments by taking one of the following actions:

• Select a payment document when you submit a payment process request.

• Select a payment document when you submit the Create Electronic Payment Files submission page

The following table describes the values displayed in the Payment Document choice list on submission pages when you select options from various choice lists. Selection of an option from the Payment Document choice list is optional.

Submission Page	If You Select an Option Only From...	Then the Payment Document Choice List Displays...
Create Electronic Payment File.	Disbursement Bank Account choice list.	All payment documents created for the selected internal bank account.
Create Electronic Payment File.	Payment Process Profile choice list.	All payment documents associated with the payment file format selected on the payment process profile.
Create Electronic Payment File.	Disbursement Bank Account choice list and the Payment Process Profile choice list.	All payment documents created for the selected internal bank account and attached to the electronic payment file format selected on the payment process profile.
Submit Payment Process Request.	Disbursement Bank Account choice list.	All payment documents created for the selected internal bank account.
Submit Payment Process Request.	Disbursement Bank Account choice list and the Payment Process Profile choice list.	All payment documents created for the selected internal bank account and attached to the electronic payment file format selected on the payment process profile.

On occasion, a single payment process request results in multiple payment files. When this occurs, the following behavior applies:

1. The first payment file refers to the applicable payment document. Payment document numbering values are generated.

2. When the first payment file is completed, the status of other payment files are Created - Ready for Formatting.

3. After the first payment file is transmitted, the applicable payment document is released and you can assign it to another payment file.

   Tip:

   If you attempt to assign a payment document which is already in use by another electronic payment file, you will see an error message stating that you can't assign your payment document to the applicable payment file because it's already in use by another payment file.