1. Using U.S. Federal Financials
  2. Invoice Transactions

Invoice Transactions

Federal attributes are supported on direct invoice transactions, which are invoices not matched to purchase orders or receipts. These attributes support the GTAS and CTA interfaces along with PAM and SPS payment file formats.

If required attributes aren't entered on the corresponding invoice lines and invoice distributions, default values are populated (if configured) during invoice validation. If no default value is configured, but the value is required according to the setup, a hold is placed on the invoice. You can either enter the values manually or update the setup and revalidate the invoice.

Global Attribute Category
  • Header: FVxUSAPInvoice
  • Line: FVxUSAPInvoiceLines
  • Distribution: FVxUSAPInvoiceDistributions

You can define the following federal attributes:

Name

Description

Optional/Required/Not Allowed

Level

FBDI Mapping

Payment Reference Number

An optional text field used to record extra information, such as credit card references.

 Optional

Header

 Global Attribute 1

Trading Partner TAS

The supplier's Treasury Account Symbol assigned by the Treasury to the individual appropriation, receipt, or other fund account.

Required if the supplier’s Federal or Non-Federal Code attribute value is either Federal or General Fund.

Line

 Global Attribute Number 1

Trading Partner BETC

Identifies the trading partner's type of activity (gross disbursement, offsetting collection, investment in Treasury securities, and so on) and the effect of a transaction on the FBWT. Is used in combination with the Trading Partner TAS to classify transactions reported to the Treasury through all Governmentwide Accounting (GWA)-compliant Financial Management Service (FMS) systems.

 Required if the supplier’s Federal or Non-Federal Code attribute value is either Federal or General Fund.

Line

 Global Attribute 2

BETC

Identifies the type of activity (gross disbursement, offsetting collection, investment in Treasury securities, adjustment, and so on).

This is derived from the BETC defined for the Treasury Account Symbol associated with the balancing segment (fund) for the PO Charge Account.

 Required if the supplier’s Federal or Non-Federal Code attribute value is either Federal or General Fund.

Distribution

 Global Attribute 1
CTA Process Sequence Sequence of how the CTA was processed for a period. Optional Distribution Global Attribute Number 1
Important: When you import Payables invoices and credit memos using the FBDI template, you must enter the TAS ID, and not the TAS name, in the GLOBAL_ATTRIBUTE_NUMBER1 column in the AP_INVOICE_LINES_INTERFACE and AP_INVOICE_LINES_ALL tabs. You can download the TAS ID from the Manage Treasury Account Symbols page. To download the TAS ID and other TAS data in a spreadsheet, click Manage in Excel from the Actions menu on the Manage Treasury Account Symbols page.