Examples of Rules in the Asset Transactions Approval Rule Creation Template

The Asset Transactions Approval Rule Creation template contains predefined approval rules that you can use to create your own approval rules by changing the predefined rules.

In the Rules for Addition in the Instructions worksheet, business rule 2 states that:

• Asset additions in the VO US CORP book with a category of COMPUTER-PC require approval by the first responder of the group.
• Asset additions in the VO US CORP book with a category other than COMPUTER-PC are approved automatically.

This table shows details of business rule 2 for additions:

Business Rule Number	Rule Description	Approval Routing	Group, User, or Role Name	Asset Book	Category Segment 1
2	Addition Rule 2 - Rule with Manager Approver based on Asset Category	Group First Responder	FINGROUP2	VO US CORP	COMPUTER
2	Addition Rule 2 - Auto Approval Rule based on Asset Category	Auto Approve	NA	VO US CORP	Not COMPUTER

In the Rules for Adjustments in the Instructions worksheet, business rule 1 states that:

• Cost and rule change transactions in the OPS CORP book with a change to the asset cost require approval from the manager of the transaction creator.
• Cost and rule change transactions in the OPS CORP book with no change to the asset cost require approval from the user FINUSER28.

This table shows details of business rule 1 for adjustments:

Business Rule Number	Rule Description	Approval Routing	Approver Level	Top Approver	Group, User, or Role Name	Asset Book	Transaction Type	CRC Change in Cost
1	Adjustment 1 All Cost Adjustments - Manager Approver Rule	Supervisory Hierarchy	2	FINUSER29	NA	OPS CORP	Cost and Rules Change	Not 0
2	Adjustment 1 All Non-Cost Adjustment - Specific User Approval	User	NA	NA	FINUSER28	OPS CORP	Cost and Rules Change	0

In the Rules for Transfer in the Instructions worksheet, business rule 1 states that:

• Asset transfer transactions in the OPS CORP book in which segment 1 of the depreciation expense account is 01 require approval by the cost center manager.
• Asset transfer transactions in the OPS CORP book in which segment 1 of the depreciation expense account is not 01 are approved automatically.

This table shows details of business rule 1 for transfers:

Business Rule Number	Rule Description	Approval Routing	Approver Level	Start Approver	Top Approver	Asset Book	Depreciation Expense Segment 1	Transaction Type
1	Transfer 1 - Manager Approver Rule with depreciation account segment	Supervisory Hierarchy	1	Asset Assignment Cost Center Manager	FINUSER29	OPS CORP	01	Transfer
1	Transfer 1 - Auto Approve Rule with depreciation account segment	Auto Approve	NA	NA	NA	OPS CORP	Not 01	Transfer
1	Transfer 1 - FYI Rule with depreciation account segment	FYI	1	Destination Asset Assignment Cost Center Manager	FINUSER29	OPS CORP	NA	Transfer

In the Rules for Retirement in the Instructions worksheet, business rule 3 states that:

• Asset retirements in the FA IMP BOOK book with a retired cost of less than USD 1000 require approval from the senior accountant.
• Asset retirements in the FA IMP BOOK book with a retired cost between USD 1000 and USD 10,000 require approval from the manager and director.
• Asset retirements in the FA IMP BOOK book with a retired cost that's more than USD 10,000 require approval from the manager, director, and CFO.

This table shows details of business rule 3 for retirements:

Business Rule Number	Rule Description	Approval Routing	Group, User, or Role Name	Asset Book	Asset Cost Retired
3	Retirement 3 Sr Accountant Approval for Low Value	User	FINUSER27	FA IMP BOOK	Between 0 and 999
3	Retirement 3 Manager and Director Approval for Medium Value	User	FINUSER27, FINUSER28	FA IMP BOOK	Between 1000 and 10000
3	Retirement 3 Manager Director and CFO Approval for High Value	User	FINUSER27, FINUSER28, FINUSER29	FA IMP BOOK	More than 10000