1. Using Assets
  2. How Oracle Assets Transactions Are Approved

How Oracle Assets Transactions Are Approved

The asset transaction approval process starts when the application posts an asset transaction.

  • For single transactions, the asset transaction approval process is triggered when the approver clicks the Submit button to post a transaction. After approval, the approver receives a notification for each transaction.
  • For mass transactions, the approval process is triggered when the transactions are in a queue status of Post. After the mass transactions are approved, they can then be posted. After approval, the approver receives one notification for each mass transaction group.

When a transaction is posted, Oracle Assets sends an approval request notification to the approver identified from the rules you provided. When the asset approval process starts after the assets are submitted for posting, a workflow builds the list of approvers based on the defined rules.

Approval notifications are sent to the first set of approvers on the list. When the approvers respond, notifications are sent to the next set of approvers. This process repeats until all approvals are complete.

Approvers can respond from:

  • Email notification
  • Worklist notifications page
  • In App application

Configure the Approval workflow for either a single asset transaction or for mass transactions. The approval process is triggered once you post the transaction, and the notification is sent. Approvers can either approve or reject the transaction.

If you save a transaction to be posted for later, the approval process starts for this transaction only when you submit the transaction.

Here's the approval flow that's used when you configure the approval process to approve your transactions:

  1. Define approval rules: Define your single asset and mass transaction approval rules using the Manage Workflow Rules in Spreadsheet task.
  2. Create and submit an asset transaction: Create an asset transaction and submit it. The approval request starts automatically when you submit the transaction.
  3. Approve transaction: Respond to the approval notification for the transaction.
  4. Post asset transaction: Transactions are automatically posted after they're fully approved.
  5. View the history of your approvals in the Asset Inquiry page.