Run the Process to Create Payables Invoices to Pay the Managing Partner

Run the Create Joint Venture Invoices and Journal Entries process to create joint venture payables invoices.

Joint venture accountants can run this process.

1. From the Home page, select Joint Venture Management, and then select Create Joint Venture Invoices and Journal Entries from the Quick Actions list.

2. For the Processing Mode, select Create Invoices for Joint Venture Distributions.

3. For the Type, select Payables. The option “Receivables” is not applicable for a nonoperated joint venture. Even if you select “Both”, the process will only create payables invoices for your share of the joint venture costs.

4. Use the following fields to filter the joint venture distributions you want to process:

   • Business Unit. Select a business unit to process joint venture distributions for all the joint ventures associated with the business unit.

   • Legal Entity. Use this field to process distributions for joint ventures that are associated with a particular legal entity. Leave it blank to run the process over all your joint ventures.

     Caution: The drop-down list includes all legal entities that are associated with joint ventures; this can include legal entities that you don't have access to. If you select a legal entity that you don’t have access to, no records will be processed.

   • Joint Venture. Select a joint venture to process distributions for a particular joint venture. The process selects only those joint ventures in Active status.

     If you selected a legal entity, the drop-down list includes only the joint ventures associated with the legal entity. Click Select More…to select multiple joint ventures for processing.

     Note: If you need to select a legal entity or change the one you selected, you must first clear the joint venture selections.

   Leave these fields blank to run this process over all your joint ventures.

5. Use the Process By drop-down list to process distributions by period or accounting date.

   • If you select Period (recommended), then select the period in the field provided.

   • If you select Accounting Date, use these fields to enter a date range:

     • From Date. If you complete this field and leave the To Date field blank, the process will select all distributions that have the accounting date starting from the date you specified to the current date.

     • To Date. If you complete this field and leave the From Date field blank, the process will select all distributions that have the accounting date before and on the date you specified.

   If you select Period or Accounting Date in the drop-down list but don’t specify a period or a date range, the process will select all distributions that have an accounting date corresponding with the earliest open period.

   If you leave the Process By field blank, the process will select all distributions that are available to process.

   Note: Only distributions for transactions posted in the specified period or within the date range will be processed.
6. Select an invoicing partner if you want to generate invoices only for a particular invoicing partner's distributions.

7. Specify default values for the following dates in the joint venture invoices:

   • Invoice Date. Enter a date to assign as the invoice date in the joint venture invoices. If you leave this field blank, the system date is used.

   • Accounting Date. Enter a date to assign as the general ledger date for the joint venture invoices in Oracle Payables. If you leave this field blank, the process assigns the last day of the current open period.

   • Conversion Date. If an override currency is specified for any stakeholders in the joint venture, choose invoice date or system date to determine the currency conversion rate to use when creating invoices for the stakeholders. If you leave this field blank, the system date is used as the default.

8. Click Submit.

   The Create Joint Venture Invoices and Journal Entries process uses a combination of a parent process and subprocesses to create invoices. All of the processes generate logs.

9. To view details about the completed process:

   1. Click your instance of the Create Joint Venture Invoices and Journal Entries parent process in the Search Results section.

   2. Click the attachment in the Log and Output section to view these details:

      • Number of payables invoices created by joint venture and business unit

      • Number of distribution records without supplier information by joint venture and stakeholder

10. To view the details of processing errors that resulted in distributions not being invoiced:

    1. Click an instance of the Create Joint Venture Invoices and Journal Entries subprocess in the Search Results section.

    2. Click the attachment in the Log and Output section to view the details of the processing errors.

    Similarly, you can view the logs of all the subprocesses for your instance.