Move an Asset Transfer Transaction to Receivables

You must carry over the transaction information to Receivables after you perform an individual asset transfer or a mass transfer as the fiscal document is generated in Receivables,

When you transfer an asset between locations that belong to different legal reporting units, the transaction information is stored in the Fiscal Document Asset Transfer interface table before transferring to the Receivables AutoInvoice interface table. You can use the Manage Fiscal Asset Transfer Details Excel workbook to:

• Review asset transfer transactions from the Asset Transfer interface table.
• Update asset transfer information before transferring to the Receivables AutoInvoice interface table. Submit the Transfer Fixed Asset Requiring Fiscal Document process. The process populates the asset transfer information into the AutoInvoice interface table and then submits the AutoInvoice process, which in turn creates the invoices in Receivables.

  To review an asset transfer transaction and move it to Receivables, follow these steps:

1. From the Assets work area, navigate to the Asset Transfer Requiring Fiscal Document task.
2. Sign in to the application.
3. In the Manage Fiscal Asset Transfer Details workbook, select the asset book as the book of assets being transferred.
4. In the From Transaction Date field, enter the asset transfer date. All the transactions with the asset transfer date greater than or equal to this parameter are selected.
5. In the To Transaction Date field, enter the asset transfer date. All transactions with asset transfer date lower than or equal to this parameter are selected.
6. Click Search. This action displays the records that have not been transferred to Receivables.
7. Review the transaction information and if necessary, update the fields.
8. Click Submit.
   Note: This action submits the Transfer Fixed Asset Requiring Fiscal Document process. On successful completion of the process, it submits the Import Receivables Transaction Using AutoInvoice process. The AutoInvoice process is initiated for each combination of business unit and transaction source contained in the Asset Transfer interface table.
9. Alternatively, you can submit the Transfer Fixed Asset Requiring Fiscal Document process directly from the Scheduled Processes work area. Follow these steps:
   1. Navigate to Scheduled Processes work area.
   2. Select Schedule New Process.
   3. Search for the Transfer Fixed Asset Requiring Fiscal Document process.
   4. Select the process and click OK.
   5. Complete these fields:
      1. In the Asset Book field, select the book of assets transferred.
      2. In the From Date field, enter the asset transfer date. All transactions with the asset transfer date greater than or equal to this parameter are selected.
      3. In the To Date field, enter the asset transfer date. All transactions with the asset transfer date lower than or equal to this parameter are selected.
   6. Click Submit.
   Note:

   The batch name created by AutoInvoice is a concatenation of the Transaction Source name with the Import. AutoInvoice process ID. Save the process ID of the Import AutoInvoice process. You can find the Receivables transactions by batch name later. You can review the information from the Scheduled Processes work area.