Identify Joint Venture Transactions and Apply Assignment Rules in the Same Process Run

From the Home page, select Joint Venture Management, and then from the Quick Actions list, select Identify Joint Venture Transactions.

Note: If there isn't a Quick Actions list, ask your application implementation consultant to change the home page to the "News feed" theme to display it. See Overview of Configuring Themes and Home Page Settings for more information. Otherwise, you can use Scheduled Processes to search for and run the Identify Joint Venture Transactions process.

For the Processing Mode, select Identify Joint Venture Transactions. This is the default.

Use the following fields to determine the transactions to process, or leave them blank if you want to process transactions for all your joint ventures:

Legal Entity. Use this field to identify transactions for joint ventures that are associated with a particular legal entity.

Caution: The drop-down list includes all legal entities that are associated with joint ventures; this can include legal entities that you don't have access to. If you select a legal entity that you don’t have access to, no records will be processed.
Joint Venture. Select a particular joint venture or click Select More to select multiple joint ventures. If you selected a legal entity, the drop-down list includes only the joint ventures associated with the legal entity.

Only joint ventures in Active status will be processed.

Use the Ledger field only if you want the process to identify transactions in a ledger other than the primary ledger of the joint venture. If you leave it blank, the primary ledger associated with the business unit of the joint venture will be used.

Note: Transactions identified from a ledger other than the primary ledger of the joint venture are available for distribution. However, distributions generated from these transactions aren't available for invoicing or journal entries. Their status is set to Process Complete.

Select a period to identify transactions for a particular period. If you leave this blank, the earliest open period for the ledger will be used.

The period is also compared to the effective date range in assignment rules to determine which assignment rules will be used. Only assignment rules with effective dates that overlap with the dates for the period will be processed.

Specify the source of the transactions that you want the process to identify: Subledger and General Ledger or Joint Venture Source Transactions.

For Process Ownership Definition Assignment Rules, select Yes.

For Bypass Default Ownership Definition Assignment:

Select No if you want the process to assign the default ownership definition defined in the joint venture definition to any transactions not assigned with an assignment rule.
Select Yes to ignore the default ownership definition defined in the joint venture definition.
It's possible for transactions to be identified but not assigned with an ownership definition or direct billed stakeholder. These transactions are displayed in the Joint Venture Transactions work area with the transaction status as Missing Ownership. They can't be processed to create distributions. You can manually assign an ownership definition or direct billed stakeholder to these transactions in the Joint Venture Transactions work area. Or you can edit the assignment rules if necessary and rerun this process to create the proper assignments.

Click Submit.

After the process completes, you can review the processing details in a report. To access the report, click the Process Details tab, select the “…more” link next to Attachment, and then click the .txt file.