1. Using Financials for the Americas
  2. Fiscal Document Extract

Fiscal Document Extract

Use the Send Fiscal Documents to Tax Authority process to extract all the relevant fiscal document information.

A fiscal partner reads the extract file and formats the fiscal document XML file to send to the tax authority. This process provides two types of outputs: XML and CSV (comma separated values). The contents of the CSV file are the same as the XML file, only denormalized. Both output files are uploaded to the Universal Content Management (UCM) at the end of processing.

The fiscal document extract file contains information from different sources:

  • Transaction: Every fiscal document has a base transaction which supports the fiscal document generation. It can be an invoice, a debit memo, an internal material transfer shipment, or a return to supplier shipment. Most of the transaction information is required for generating a fiscal document.

  • Fiscal Attributes: Additional transaction attributes are required for generating a fiscal document.

  • Taxes: Transaction taxes and withholding taxes are calculated for the base transaction. The tax rate, tax amount, taxable basis, and other tax-related information is extracted to the fiscal document extract file.

  • Tax Reporting Types: Tax reporting types and tax reporting codes can be configured and associated with the tax configuration to represent the different tax situations for the tax authority.

  • Product: Product catalogs and product categories can be configured to represent different product fiscal classifications. They are extracted along with other product information required for a fiscal document.
  • Parties: Transaction parties such as ship-to party, bill-to party, freight carrier, and so on. Tax registrations, locations, and other information are extracted for those parties and for the fiscal document issuer.
The Send Fiscal Documents to Tax Authority process extracts all fiscal document records based on the selection criteria you define for these fiscal document statuses:
  • Generated: Indicates that fiscal document is generated.
  • Generated as contingency: Indicates that fiscal document is generated in contingency mode.

After the extract files are generated, the process updates the status of the corresponding fiscal documents from Generated to Sent and from Generated as contingency to Sent. This status change indicates that the fiscal document information was already extracted in a data file.