Opt Out of Supporting Reference Balance Maintenance

You can opt out of calculating and carrying forward supporting reference balances by ledger or subledger, even when linked to a journal entry rule set.

You still capture references for management reporting without the overhead of maintaining balances.

This approach is recommended for supporting references that frequently receive new values, are short‑lived, or are required only for a few accounting periods.

Maintain Supporting Reference Balances

Use the Maintain Supporting Reference Balances field to control how supporting reference balances are maintained for each ledger and subledger application combination.

The following options are available:

• All: Maintains balances even if they net to zero. For balance sheet accounts, balances are carried forward to the next fiscal year. For profit and loss accounts, balances are carried forward only until the last accounting period of the fiscal year.
• Nonzero balance only: Maintains balances only when they aren’t zero. Balances aren’t carried forward to the next period if both ending balance debit and credit are zero. For balance sheet accounts, balances are carried forward to the next fiscal year unless both ending balance debit and credit are zero. For profit and loss accounts, balances aren’t carried forward across fiscal years even if the ending balance in the last accounting period is nonzero.
• None: Doesn’t maintain balances for any supporting references or account types.

This setting helps reduce processing overhead and improves performance during period close.

Note:

• For seeded subledgers such as Payables and Receivables, this setting is always enabled.
• For Accounting Hub subledgers, you can disable balance maintenance for the entire subledger.
• No additional steps are required to enable this feature.
• Cost Management application is excluded from this feature.
• No new privileges are required to use this feature.

Tips and Considerations

Here are a few important tips and considerations to note for this feature -

• For subledgers where supporting references are only required for a few accounting periods, configure Maintain Supporting Reference Balances to Nonzero balance only.
• Manage Subledger Application:
  • For new and existing subledgers, the Maintain Supporting Reference Balances setting is enabled by default.
  • The setting can only be disabled for non seeded applications such as Accounting Hub.
• Manage Subledger Accounting Options:
  • For an existing ledger and subledger combination:
    • If the Maintain Supporting Reference Balances setting is enabled for that subledger in Manage Subledger Application, the default is All.
    • If it is not enabled, the default is None.
    • If the XLA_35044792 dev opt-in is enabled to stop carrying forward balances before 25B, the default is Nonzero balance only.
  • For any new ledger and subledger combination, the Maintain Supporting Reference Balances setting is Nonzero balance only.
  • The setting must be All or Nonzero balance only for Cost Management subledger for existing ledger.
  • For any subledger, you can toggle the setting between All and Nonzero balance only.
• For subledgers other than Cost Management, the setting can be changed from All or Nonzero balance only to None.
• Changing from None toany other option is not allowed.
• The reporting currency ledger automatically inherits this setting from its associated primary ledger.
• A secondary ledger can have an independent setting from its associated primary ledger.