Manually Apply Prepayment Invoices to Sales Invoices

Manually apply a prepayment invoice to a sales invoice using the Apply Prepayment button and the Search and Apply Prepayment Invoices window.

You can either create a sales invoice manually or search for and select an Incomplete sales invoice from the Manage Transactions page.

These rules apply to the application of a manually created prepayment invoice against a sales invoice:

• Manually created prepayment invoices can only be applied to sales invoices created with the same customer, transaction source, business unit, and currency.
• Manually created prepayment invoices can't be applied to sales invoices sourced from upstream systems.
• Prepayment application amount must be less than or equal to the sales invoice line amount.

To manually apply a prepayment invoice to a sales invoice:

1. Navigate to the Manage Transactions page.
2. Search for and select the sales invoice you want.
3. Click the Apply Prepayments button. The Search and Apply Prepayment Invoices window opens.
4. Search for and select the prepayment invoice you want.
5. Enter the application amount.

   The prepayment application amount must be greater than 0 and less than or equal to the sales invoice line amount.

6. Click the Done button to apply the prepayment invoice to the transaction.
7. Review the prepayment application line created with a negative line amount.
8. Complete the sales invoice.

Applying a prepayment invoice to a sales invoice reverses the original accounting and tax entries of the prepayment invoice. The outstanding balance of the sales invoice is reduced or settled by the amount applied.