Recognition and Processing Options

These are the various check boxes that you can see on the Manage Intelligent Document Recognition Options page. Read on to find out how they impact document recognition.

Option name and description	Details	Selected by default
Recognize tax amount Select this option to take the tax amount directly from the invoice. The tax engine still calculates the taxes. However, it ensures that the calculated amount is set the same as the amount recognized from the imported invoice document.	If you deselect this checkbox, the Tax Engine included with Oracle Cloud ERP calculates the taxes. Taxes are added to the tax section of the invoice as separate tax lines. If you select this checkbox, the invoice import program honors the tax control amount (tax amount from the invoice). The taxes are calculated during the import process. If the calculated tax amount isn't equal to the control amount, the control amount is used. Note: If the invoice is in Incomplete status, taxes aren't calculated during the import process. In this case, tax calculation is done during the invoice validation process. The validation process doesn't recognize or honor the control amount and uses the tax engine to generate the tax amount, and then uses the calculated amount for the tax on the invoice.	No
Recognize freight amount This option decides how freight/shipping is handled when there's a separate freight/shipping line included on the invoice. Deselect this option if you don't wish to include freight/shipping lines on the invoice.	If you deselect this checkbox, and the invoice includes a separate freight/shipping invoice line, the invoice import process excludes the freight/shipping line. If you select this checkbox, and the invoice includes a separate freight/shipping line, the invoice import process includes the freight/shipping line..	Yes
Recognize lines for matched invoices This lets you import only the invoice header for matched invoices, enabling you to create matched lines manually on the UI.	Only for invoices that are matched to Purchase Orders. If you deselect this checkbox, the import program ignores all the invoice lines of type ITEM. It imports only the invoice header information for invoices related to a Purchase Order. If you select this checkbox, the import program tries to match all invoice lines of type ITEM recognized by IDR. Payables will then try to match lines recognized by IDR to the corresponding PO Lines.	Yes
Recognize lines for unmatched invoices This lets you import only the invoice header for unmatched invoices if you want. It lets you manually enter the invoice lines without needing to worry about what's recognized by IDR.	Only for invoices that aren't matched to Purchase Orders. If you deselect this checkbox, the import program ignores all the invoice lines of type ITEM. It imports only the invoice header information for invoices that aren't related to a Purchase Order. If you select this checkbox, the import program honors all invoice lines of type ITEM recognized by IDR and imports them along with the invoice header.	Yes
Validate the legal entity identified for matched invoices This option decides whether to compare the legal entity in the PO to the predicted legal entity on the invoice. If there's a mismatch between the PO and the predicted invoice legal entity, this option decides how to handle the invoice. You must file an SR to activate legal entity recognition. Before enabling the legal entity recognition feature, you must ensure the following: Your Legal Entity names and addresses are correct. The suppliers are using the correct names and addresses on invoices (only ones that match the Legal Entity setup).	If you deselect this checkbox, the import program uses the legal entity from the Purchase Order for matched invoices. For unmatched invoices, it recognizes the legal entity from the invoice document. If the legal entity isn't recognized on the unmatched invoice document, then the default legal entity is derived using the same logic used on the Create Invoice page. If you select this checkbox, the import program uses the legal entity from the invoice document for matched invoices. If the legal entity isn't recognized from the invoice document, Payables derives the default legal entity from the purchase order. Payables also verifies that the legal entity identified for the invoice matches the legal entity of the purchase order recognized from the invoice. If legal entities don't match, then the invoice import process rejects the purchase order and the imports the invoice in Incomplete status. In the application, you can see an error on the PO field that you can correct to proceed further. For unmatched invoices, the legal entity is recognized from the invoice document. If the legal entity isn't recognized on the unmatched invoice document, then the default legal entity is derived using the same logic that used on the Create Invoice page	No
Calculate tax during import This option decides whether the tax calculation for the invoice takes place during the invoice import.	If you deselect this checkbox, the import program imports the IDR-based invoice documents without calculating taxes on them. If you select this checkbox, the import program imports the IDR-based invoice documents after calculating tax on them. Note: Regardless of the configuration of this option, tax calculation never takes place if the invoice document is in Incomplete status	Yes
Always create invoices in incomplete status This sets all invoices to Incomplete even if all attributes are successfully extracted. It's usually set when you want to review or verify all invoices before validating and paying them.	If you deselect this checkbox, the import program imports the invoice in Incomplete or Never Validated status, based on the success or failure of extracting all required attributes. If you select this checkbox, the import program always imports the IDR-based invoice documents in an Incomplete status, even if all attributes were successfully extracted and the invoice should have been imported in a Never Validated status. The IDR-based invoice documents will always be set to Incomplete and will require verification before validation can be done.	No
Create single invoice line for service orders This lets you create a single invoice line equal to the invoice subtotal so that matched invoices that might have multiple lines can match to a service-based Purchase Order with only one line. Use this option to increase the success of the matching process when the Purchase Order is a single line service-related Purchase Order but the invoices that the supplier sends have more details.	Only for invoices matched to service-based Purchase Orders. If you deselect this checkbox, during the import process, the matching process runs during the import process and tries to pair individual invoice lines with Purchase Order lines. If you select this checkbox, during the import the matching process drops all the invoice lines recognized by IDR. It instead creates one single-line invoice paired to the Purchase Order with an amount equal to the subtotal amount passed by IDR.	No
Create single invoice lines for utility suppliers This lets you set up suppliers with the supplier type Utility to create a single-line invoice equal to the invoice subtotal. It helps in easier recognition of utility or other types of invoices that are formatted like utility bills.	Only for invoices that aren't matched to Purchase Orders. If you deselect this checkbox, the import program imports all invoice lines. If you select this checkbox, the import program verifies that the recognized supplier has the supplier type Utility. The line description is set to Utility supplier invoice line. A single line is then created for the invoice based on the totals.	No
Import only paired lines for matched invoices This option decides how to handle unpaired lines for matched invoices whether you import them or not. You might want to use this if you use multiple Purchase Orders on Invoices and not all lines are matched to a Purchase Order.	Only for invoices matched to Purchase Orders. If you deselect this checkbox, the import matching process imports all invoice lines. This means invoice lines are imported regardless of whether they're paired to valid Purchase Order in the header or not. If you select this checkbox, the import matching process imports only the invoice lines successfully paired to the valid Purchase Order in the invoice header. Unpaired lines are dropped and won’t be imported into Payables.	Yes
Prorate freight and miscellaneous lines This option lets you assign the freight and miscellaneous charges to a specific account. You can use 2 different accounts for the freight charges and miscellaneous charges.	If you select this checkbox, IDR prorates the freight and miscellaneous lines on imported invoices across item lines. The Prorate Across All Item Lines option on the Edit Invoice page is enabled and can't be edited. If you deselect this checkbox, IDR assigns the freight and miscellaneous lines to a specific freight and miscellaneous distribution account defined for the applicable business unit. The Prorate Across All Item Lines option on the Edit Invoice page isn't enabled but can be edited.	Yes