How to Default Asset Status to Post for Payables Invoice Lines
Asset invoice addition lines can be automatically set to Post when all the required asset creation details, such as asset category, location, and depreciation account are available.
This enhances productivity and streamlines operations by fully automating the Payables to Fixed Assets process, thereby removing the manual intervention required for posting asset addition lines.
To enable the automatic status update to Post, select the Default status to Post for Payables invoice lines option on the Invoice Rules tab of the Create or Edit Asset Book pages.
The Prepare Assets Transaction Data process automatically sets asset lines to Post after the asset category, location, and depreciation expense accounts have been defaulted. Since these values are defaulted by the application, ensure that the default values are appropriate for each asset addition line before submitting the Post Mass Additions process.
You can override the setting for a specific category by selecting the Suppress defaulting status to Post for Payables invoice lines option in the Accounts tab of the Books section on the Create or Edit Category pages.
- Approval is required for asset additions, because you need to specify an approval type.
- Required descriptive flexfield segments or global descriptive segments exist for which values must be entered before adding assets.
- Segregation of duties is enabled, where a reviewer must review transactions before posting.