1. Implementing U.S. Federal Financials
  2. Accounting Event Details for Purchasing Orders Change Orders in Prior Period

Accounting Event Details for Purchasing Orders Change Orders in Prior Period

Generate accounting entries automatically for change orders to purchase orders that were created in a prior period or prior fiscal year.

When you create a PO change order for a U.S. Federal ledger to modify the quantity, price, or Code Combination ID (CCID) in a subsequent budget and accounting period or fiscal year, the accounting entries are generated for the net change in the current period as required by USSGL guidance and budget balances are updated in a matching budget period.

The following needs to be enabled:
  • U.S. Federal Financials

  • The Default Date Rule in Manage Budgetary Control must be set to System.

You will need the following privileges:

  • Manage Federal Financials Setup (ORA_FV_MANAGE_FEDERAL_FINANCIALS_SETUP)

  • Federal Administration Duty (ORA_FV_FEDERAL_ADMINISTRATION_DUTY)

  • Procurement Requestor (ORA_POR_PROCUREMENT_REQUESTER_ABSTRACT)

This topic explains the accounting rules configured for the following use cases:

  • Purchase Order Change Order Amount Change

  • Purchase Order Change Order CCID Change

  • Purchase Order Change Order Budget Date Change

Purchase Order Change Order Amount Change

This use case applies to change orders that are created for existing unpaid purchase orders to increase or decrease the amount.

Accounting

Debit Credit
46100001 4801001

Accounting Rules

Event Class Name Event Type Journal Entry Rule Set Journal Line Rule Side Account Rule Mapping Set
Purchase Orders Change Order Approved U.S.Federal Purchase Orders Allotment Debit

USSGL 46X000

USSGL 46X000
Purchase Orders Change Order Approved U.S.Federal Purchase Orders Unpaid Obligation Credit USSGL 480100 USSGL 480100

Purchase Order Change Order CCID Change

This use case applies to change orders that are created for an existing unpaid Purchase Order to change one of the Chart of Account segments in the CCID string.

Accounting

Debit Credit
61000001 61000001

Accounting Rules

Event Class Name Event Type Journal Entry Rule Set Journal Line Rule Side Account Rule Mapping Set Line Number
Purchase Orders Change Order Approved U.S.Federal Purchase Orders Allotment Debit

USSGL 46X000

USSGL 46X000

 1
Purchase Orders Change Order Approved U.S.Federal Purchase Orders Unpaid Obligation Credit USSGL 480100 USSGL 480100
Purchase Orders Change Order Approved U.S.Federal Purchase Orders Allotment Debit

USSGL 46X000

USSGL 46X000

 2
Purchase Orders Change Order Approved U.S.Federal Purchase Orders Unpaid Obligation Credit USSGL 480100 USSGL 480100

Purchase Order Change Order Budget Date Change

This use case applies to unpaid Purchase Orders that need an updated budget date on 1 or more lines.

Accounting

Debit Credit
61000001 61000001

Subledger accounting calculates net amount (amount - reversal) as $0 so no accounting is generated. The resulting budget entry should reverse the original PO in the new period and restate using the PO in the new period, resulting in a net of $0.