Create DATA Act Files

You can run the Create Federal Files process to generate Digital Accountability and Transparency Act (DATA Act) files A, B, and C.

To run the Create Federal Files process for DATA Act files:

1. From the Navigator, select Tools > Scheduled Processes.
2. Click Schedule New Process.
3. On the Schedule New Process dialog box, select Job as the job type and then search for and select the Create Federal Files job.
4. Click OK.
5. In the Parameters section, complete the fields in the following table:

   DATA Act Process Parameters

   Parameter	Description
   Process Mode	Select DATA Act File Creation Process.
   Ledger	Select the ledger that's used for selecting the data. You must select a federal ledger. You can either select a ledger from the list of available ledgers or click Search to search for a ledger.
   Fiscal Year	Select the fiscal year to be used for selecting the data.
   From Period	Indicates the first period that will be used for generating the report. This field is populated with the first nonadjustment period of the fiscal year that you selected.
   To Period	Select the ending period to be used for selecting the data.
   Treasury Account Symbol	Select one or more Treasury Account Symbols associated with the ledger. If you leave this field blank, all the available TAS values will be considered for generating the report. Note: Only Treasury Account Symbols with the Reporting attribute set to GTAS and DATA Act Reportable are displayed. You can set the value of the Reporting attribute by using the Manage Treasury Account Symbols task in Functional Setup Manager.
   Adjustment Periods	Select the adjustment periods to be used for selecting the data.
   Report Type	File A: Appropriations Account File B: Object and Program Activity File C: Award Financial
   Reprocess	Select Yes to recalculate balances for accounting periods that were previously run.

6. Click Submit.

   A confirmation message appears, indicating that the process has been submitted.

7. Click OK in the Confirmation dialog box.

DATA Act Files

DATA Act File A

Includes the appropriations account detail information. Data for DATA Act File A is selected from the GL Balances table.

DATA Act File B

Includes Object Class, Program Activity Code and Disaster Emergency Fund Code (DEFC) for the account balances reported in File A. Data for DATA Act File B is selected from the Journal Lines table. Federal Attributes (Program Activity Name, Program Activity Name, Object Class, Direct Reimbursable Funding Source, Program Activity Reporting Key (PARK), Prior Year Adjustment (PYA) and DEFC) are assigned using the mapping defined in Federal Attributes.

DATA Act File C

Reports detailed transactions and summary balances at the Award level. This process selects data from General Ledger, Purchasing, and Payables tables. Then federal attributes (Program Activity Code, Program Activity Name, Object Class, Direct Reimbursable Funding Source, Disaster Emergency Fund Code, Parent Award ID, PARK, PYA, PIID, URI, and FAIN ) are assigned using the mapping in Federal Attributes. File C reports balances and details from transactions that comprise the balances.

For information regarding the balance fields for each file type, see: https://fiscal.treasury.gov/data-transparency/gsdm-current.html