This chapter contains the following:
Options for Individuals to Report Time
Depending on your organization's policies, you can report time using time cards and Web Clock. You may also use third-party time collection devices, such as badge and biometric readers, as shown here.
|Method||How You Report Time|
To see your time card tasks, use the Time and Absences work area. You can manage time cards for various time card periods, including fix incomplete time cards and ones with errors. You can also report absences on your time cards.
You can mark time cards with data that stays fairly constant as favorites. Then, to spend less time completing time cards, you can use these favorites to copy data to the current time card. If you report project time, you can also add current project, task, and assignments values to your time card. Both actions are on the time card, in the Entries section on the Actions menu.
If you need a physical record of your saved or submitted time card, you can print it using either of these Actions menu options:
To report time with this browser-based clock, use Web Clock. Then, click the relevant button and complete any additional fields and attestations that appear.
To enter absences, view upcoming absences, and check your balances, use the Time and Absences work area.
If you don't have permissions to edit your time cards, you can submit change requests. Use the Request Time Change task in the Time and Absences work area or the Request Change button on Web Clock.
Reported and Calculated Time
Time cards in Oracle Time and Labor Cloud have both reported and calculated time.
Reported time is the time that you, as an individual, or someone acting on your behalf enters on a time card. Entries for reported time can have start and stop dates and times, such as July 1, 2020 8:00a and July 1, 2020 5:00p. Entries can also be durations, such as 8 hours, or units, such as 3 units of meal allowance. Time layouts linked to you by your time entry profile determine the time data that you report.
Calculated time is the time generated by time calculation rules linked to you by your time processing profile. These calculation rules support your organization's time policies. Here are some examples:
Your reported time is automatically allocated among cost segments, such as different departments, programs, or funds.
You report start and stop times that closely match your scheduled shift start and stop times, such as 8:00a -- 5:00p. A calculation rule generates two duration entries: 8 hours at your regular pay and 1 hour as an unpaid meal.
You report start and stop times of 8:00a -- 1:00p and 2:00p -- 7:00p at your regular pay. A calculation rule generates two duration entries: 8 hours at your regular pay and 2 hours at 1.5 times your regular pay.
Time Reporting FAQs
Can I change a time card that I already submitted?
It depends on your organization's policies and the time entry profile that you're linked to.
What happens when I submit a time card?
All of the time rules linked to you by your time processing profile run, in the specified order. Some rules validate your time card entries according to your organization's policies. For example, did you work the minimum required hours. Other rules calculate time data using your reported time and possibly results from earlier calculations. For example, you report 10 hours of Regular time. The calculation rules change that entry to 8 hours and add an entry for 2 hours of Overtime.
If the rules generate any errors, you have to fix the issues and submit your time card again. If the rules don't generate any errors, then your time card is sent for approval, according to your organization's policies.
How do I know if my time card is approved?
On the existing time cards page or on the time card itself, the status is Approved.