1. Administering Absences for Canada
  2. Overview of Absence Management for Canada

Overview of Absence Management for Canada

Absence Management provides a means for accurate absence administration, tracking, reporting, and payroll calculations.

Canada supports these absence types:

  • Vacation

  • Sickness

  • Maternity

  • Other

The majority of the setup for the processing of absences is in the Absence Management area. Absence management and payroll are integrated. Payroll processing requires specific information, which is passed from the Absence Management application to payroll. It's only passed if it's configured to do so in the absence plan. The payroll process uses this information to calculate the absence payments.

In the absence plan, select the Payroll Integration and associate the absence element with the plan.

Absence management gives you the ability to manage various types of absences.

High-Level Steps

This table outlines the high-level list of all the absence and payroll steps involved to configure and process absences.

Procedure

Setup Task

Action

Create Rate Definitions

 Rate Definitions
Create rate definitions for calculating:
  • Absence payment amounts for the employee
  • Accrual and liability balances
  • Salary reduction amounts

Create Absence Elements

 Elements

Create an element with a primary earnings classification of Absences for each absence plan.

The absence element is created in payroll and creates the calculation components the Calculation Information Repository requires.

Create Derived Factors

 Derived Factors

Create derived factors to define how to calculate certain eligibility criteria that change with time.

Create Eligibility Profiles

 Eligibility Profiles

Create eligibility profiles to define criteria that determine whether a person qualifies for objects that you associate with the profile.

Create Absence Plans

 Absence Plans

Create an absence plan, and ensure the following is defined for payroll:

  • Select the Transfer absence payment information for payroll processing check box.

  • Select the element for the plan in the Element field.

Create Absence Types

 Absence Types

Create absence types, and associate them to the absence plans.

Enroll Employees in Absence Plans

 Absence Plans

Enroll employees in the absence plan, if explicitly required.

Process Accruals

 Absences task in the Person Management area

Run the Accruals process, if the employee is enrolled in an accrual plan.

Absence Calculation Cards

Ensure an absence calculation card is created for the employee, using either of these methods:

  • Employee enters their absence through Employee Self-Service.

  • You enter an absence using the Absence Records task.

The task:

  1. Creates the employee's absence calculation card.

  2. Links the absence plan to the calculation component on the person's calculation card.

Payroll Processing

Once the information is transferred to payroll and the entries are generated, process the payroll that includes the absence entries. Then view the resulting absence balances on the person's SOE.

Absence Balance Review

Once you have processed and archived payroll, the employee's absence and accrual balances are displayed on the employee's SOE, payslip, cheque advice, and reports.

For further info, see the document Global HumanResources Cloud Implementing Absence Management on Oracle Cloud Help Center.