Cheque Advice Report for Canada

The Cheque Advice Report generates the Canadian Cheque Advice based on the balances, personal, and other information archived by the Payroll Archive process. The generated Cheque Advice report includes the employee cheque at the bottom of the report.

The Cheque Advice process selects employees who are processed in the Payroll Archive for a given payroll and pay period, and who have a payment method of cheque.

Payroll Managers and Payroll Administrators can run this report using the Generate Cheque Payments task.

Before You Begin

Before you start the Generate Cheque Payments task, complete these tasks.

1. Add an organization payment method including a payment source (the bank details should already be set up).

2. Add payroll definition including a default payment method of Cheque, and all valid payment methods.

3. Attach a payroll to the employee.

4. Attach element entries to the employee.

5. Calculate payroll.

6. Run the Prepayments process to calculate the distribution of Net Pay.

7. Run the Payroll Archive process to archive the earnings, deductions, tax calculation details, accruals, payment methods, and so on.

8. Run Generate Cheque Payments Process.

Report Parameters

The parameter values determine which records to include in the report. Most parameters are self-explanatory, while these have special meaning in the context of this report.

Parameter	Requirement	Comments
Payroll Flow	Required	Enter a unique name.
Payroll	Required	Specify the payroll name.
Process Start Date	Required	Enter a start date to define the date range of this process.
Process End Date	Required	Enter an end date to define the date range of this process.
Consolidation Group	Optional	Specify this parameter to view the payments for all payrolls that are included in this consolidation group.
Organization Payment Method	Required	Specify the Organization Payment Method valid for this payroll.
Payment Source	Optional	Specify the payment source defined for the above payment method.
Overriding Payment Date	Optional	Specify a value to override the payment date set at the payroll definition.
Start Cheque Number	Required	The Cheque Number of the first cheque to be issued during this process.
End Cheque Number	Optional	The Cheque Number of the last cheque to be issued during this process.
Process Configuration Group	Optional	Specify a value if available. If you don't select a process configuration group, the application uses the parameters in the default group.

Report Results

The Cheque Advice has these sections:

• Employee and Employer sections

• Summary section: Displays summary balances

• Earnings section: Includes all earnings except Taxable Benefits and Nonpayroll payments

• Taxable Benefits section

• Nonpayroll Payments section

• Tax Deductions - All the nonzero tax deductions appear in the tax deductions table in the following base balance name order:

  • CPP Employee Withheld

  • QPP Employee Withheld

  • EI Employee Withheld

  • QPIP Employee Withheld

  • Federal Tax Withheld

  • Provincial Tax Withheld

  • Payroll Tax Withheld

• Other Deductions: All the nonzero other deductions appear in Other Deductions table in the following order:

  • Pretax deductions

  • Voluntary deductions

  • Involuntary deductions

  In case of multiple deductions of same type, the balances are sorted in the ascending order of balance reporting name.

Multiple Tax Reporting Units

If the payroll relationship of the employee has multiple tax reporting units (TRUs) that are processed in the same payroll run, separate cheque advice is generated for each TRU. The separate advice is contained within one PDF document.

Hours and Rate

The hours, rate, and earnings are displayed in the Earnings section, for an hourly or a salaried employee. If the employee is salaried, the standard hours are displayed.