How to Correct Registration Number Using Adjust Individual Balances Task

In this example, you must correct the Registration Number so that the year-end forms of the employee reflect the correct balances. The balances were incorrectly tagged to Registration Number 1234567, but you must correct it to reflect 7654321.

In this example, you have created a pretax element, ABC Pretax Element Results, for an employee. The Element Summary shows the details of the element at setup, including the Registration Number, which is incorrect. This results in incorrect balances processed for the employee.

As a Payroll Administrator, these are the corrective actions you must complete:

1. Ensure the eligibility links for the element exists.

2. View the employee balances prior to the adjustment.

3. Adjust the balances.

4. Verify the balance results after the adjustment

5. Correct the registration number on the element

Ensure Element Eligibility Link

Ensure that you have created the eligibility links for your elements. If not, the element is not available for adjustment. In this example, you are adjusting the Registration Number of a Pretax Deduction. To adjust the value, you must ensure you have established eligibility links to the ABC Pretax Element Results element.

1. After you create the element eligibility link, complete these tasks to correct the registration number.

View the Employee Balances

Prior to performing the adjustment, verify the employee's current balance values.

1. Navigate to the Person Process Results task and search for the employee.

2. Select the employee details to view their SOE.

3. Navigate to the run results from the SOE.

4. In the Run Results section, search for and select the row ABC Pretax Element Results.

   The Run Result Values displayed for ABC Pretax Element Results shows the Registration Number as 1234567, which is incorrect.

Adjust the Balances

In this example you adjust the balance by first reducing the balance by 200 and then repeating this process to change the registration number and adding 200 to the balance. Here's the list of steps to adjust the balances coded to the incorrect registration number.

1. Select the Adjust Individual Balances task under Payroll in My Client Groups on your Home page.

2. Enter the name of the employee in the Name field in the Search window.

3. Enter a date in the Effective-As-Of field to narrow your search. Click Search.

4. In the Search Results, select the employee name.

5. In the Adjust Individual Balances section, under Element Details Subsection, click the Element Name drop-down list box.

   Check that all the elements relevant for the employee is listed here. If an element is not included here, you must set up the element eligibility and ensure that the employee meets the eligibility requirements.

6. Select the ABC Pretax Element Results element.

7. In the Adjustment Values section, enter the appropriate balance adjustment values.

8. Reduce the Pay Value by 200.

9. Complete the following under the Costing and Payment Details section.

   • Select No for Include adjustment in payment balances so that the balances are refunded or deducted in the next payroll run.

   • Select No for Include adjustment in costing process so that the costing for the individual balances are done as soon as the balance adjustments are processed.

10. Click Submit

11. Click OK.

    Repeat the same process for the employee for the positive adjustment when you enter the positive Amount and the new registration number.

Verify the Run Results

To review the run results after each adjustment:

1. Navigate to the View Person Process Results task under Payroll in My Client Groups on your Home page.

2. Select Balance Adjustment and enter the additional required search criteria, and click Search.

3. Select the employee's name in the Search Results section.

4. Navigate to the run results from the SOE and confirm the adjustment value.

5. Repeat the process for the second adjustment, increasing the Pay Value by 200. Correct the element to default the correct registration number.

   A subsequent payroll run shows the correct registration number and the correct Pay Value associated with that number.