Record of Employment Archive
Use the Run Record of Employment Archive task to archive the Record of Employment (ROE) information.
Payroll managers and payroll administrators can use the Run Record of Employment Archive task from the Regulatory and Tax Reporting work area. A rollback is required if the Record of Employment archive must be processed again.
Prerequisites
Before you run this process, use the Manage Elements task to define the element and specify whether the insurable earnings are allocated by date earned or date paid. Also indicate whether there are insurable hours associated with the element. You can’t generate an ROE for an employee exempted from EI premiums.
The ROE should be generated when one of these conditions occur:
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Employee is terminated.
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Employee goes on leave of absence and has or is anticipated to have seven consecutive calendar days with no work and no insurable earnings from the employer.
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The earnings of the employee fall below 60 percent of their normal weekly earnings. If the work week of the employee is Monday to Friday, the first day of interruption is the Sunday of the week in which the drop occurred. Also, the last day for which paid is the Friday prior to the Sunday.
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An employee requests an ROE.
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Service Canada requests an ROE.
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A change in pay period type.
Parameters
Effective Date
Date when the final pay of the employee is processed and it’s a required parameter.
Type
This is a required parameter, and you can select either of the following:
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Select Person if you’re generating the ROE for a single person. It captures the name of the person and Payroll Relationship Number for whom the ROE is generated.
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Select Payroll Relationship Group if you’re generating the ROE for a group of people, all of whom have the same Final Pay Period End Date.
Select the payroll relationship group name, if you have defined one. For example, you can create a group to process all employees within a specific province.
Report Results
The output of the process is an archive of the relevant data and a Record of Employment Worksheet. Use the View Person Process Results task in the Payroll Calculation work area to open and view the report.
This archived information is used to generate the ROE Web file for submission to Service Canada.
Translation
The ROE worksheet is generated in the language preference selected by you at the time the report is run. If you have signed-in and selected Canadian French as the preferred language, the ROE worksheet is generated in Canadian French.
The language preference (Correspondence Language) of the employee is sent in the ROE Interface file to Service Canada. They can generate the file in the preferred language of the employee.