Gender Pay Gap Report

Use the process Run UK Gender Pay Gap Report to extract all relevant data to calculate the Gender Pay Gap Reporting figures for your organization.

You can run the report between 31 March for public sector organizations, and 05 April for private sector organizations for a given snapshot year. You can run this report multiple times without requiring to roll back any process.

Your gender pay gap calculations are based on figures drawn from a specific date each year. This is called the snapshot date. To retrieve the relevant payroll information, a payroll run with a payroll period including the snapshot date must have been completed before submitting the report. The payroll run for this period is relevant pay period run.

Balance Feeds

These are the predefined balances available to store Period to Date Ordinary Pay and Year to Date Bonus Pay:

• Gender Pay Gap Reporting Ordinary Pay

• Gender Pay Gap Reporting Bonus Pay

You must set up the individual elements that feed into these balances.

How to Run the Process

1. Select the Submit a Process or Report task.
2. Select the legislative data group (LDG) for which you want to run the process.
3. Select Run UK Gender Pay Gap Report
4. Enter the parameters as described here:

   Field and Descriptions

   Parameter	Description
   Payroll Flow	Identifier for the process that is being run. You can enter a value each time the process is run. You can choose any format to describe the payroll flow.
   Payroll Statutory Unit	Select the payroll statutory unit (PSU) from the ones that belong to this LDG.
   Tax Reporting Unit	Select the tax reporting unit (TRU) within the PSU. This is optional. If you don't enter this value, the report will include employees of all tax reporting units within the PSU.
   Snapshot Day	Select either 31 March, or 05 April.
   Snapshot Year	Select the relevant year (2017 and subsequent years)

5. Submit the process and view the results.

You can run the report between 31st March and 5th April of a given year. You can run this report multiple times without requiring to rollback any process.

These are the predefined balances available for this process:

• Gender Pay Gap Reporting Ordinary Pay

• Gender Pay Gap Reporting Bonus Pay

You must set up the individual elements that feed into these balances.

Your gender pay gap calculations are based on figures drawn from a specific date each year. This is called the snapshot date. To retrieve the relevant payroll information, a payroll run with a payroll period comprising the snapshot date must have been completed before submitting the report. The payroll run for this period is relevant pay period run.

Process Results

The process uses these balances stored in the relevant pay period run:

• Ordinary Pay: Period to Date Balances

• Bonus Pay:

  • If Period Payment Date is before 6 April: Bonus Pay Current Year YTD Balance

  • If Period Payment Date is on or later than 6 April: Bonus Pay Last Year YTD Balance

The report results file is in CSV format. After you have run the process and extracted the data, you can import it into a spreadsheet template for further analysis.