Configure a Benefit Plan for Selling Vacation time

This example demonstrates how to set up a benefit plan to enable participants to sell vacation time during an open enrollment window.

The following table summarizes key decisions for this scenario.

Decisions to Consider	In this Example
What type of time off do you want to enable participants to sell?	Vacation
When do you want to enable participants to sell time off?	Open enrollment
How many hours of time off can participants sell?	Participants can select from the following choices: 5 hours 8 hours 12 hours
Do you want to display a pay period list in addition to the off-time hours list? The list enables participants to choose which pay period to receive payment for the time-off they sell.	Yes. participants can opt to receive payment in any of the following quarters, which they can select during enrollment: Pay period 1 Pay period 4 Pay period 8
Do you want the application to update the absence plan balance after a sale assuming that you use Oracle Fusion Absence Management? If yes, which absence plan's balance do you want updated	Yes. The application must update the Vacation absence plan's absence.

Summary of Tasks

This worked example includes details for the following tasks you perform:

1. Create a benefit plan using the Vacation time sell plan function. Associate the absence plan with the benefit plan. Configure the benefit plan for open enrollment and set the Current choose only, new can choose enrollment rule.

2. Create user values for participants to select the amount of time off to sell and the pay period in which they want to receive payment.

3. Create a rate for the benefit plan. Use the User Values calculation method to select the user value set to display the amount of time to sell.

4. Create a coverage for the benefit plan. Use the User Values determination rule to select the user value set to display the pay periods.

5. Test your setup.

Creating a Benefit Plan

To create the benefit plan:

1. In the Plan Configuration work area, Overview page, click the Plans tab.

2. Click Create.

3. In the Basic Details step, complete the fields, as shown in this table:

   Field	Value
   Plan Name	Vacation Sell
   Plan Type	Any
   Usage	Not in program
   Plan Function	Vacation time sell
   Absence Plan	Vacation
   Communicated Rate Frequency	Any

4. In the Eligibility and Enrollment steps, set up your benefit plan for open enrollment. Ensure that you select Current choose only, new can choose as the enrollment rule.

5. Click Save and Close.

Creating User Values to Display Time-Off Amounts

To create user values:

1. In the Tasks panel of the Plan Configuration work area, select Manage Rate and Coverage User Values.

2. Click Create, and complete the fields as shown in the table:

   Field	Value
   Name	Time
   Description	User value set for participants to choose amount of time off to sell

3. In the User Value section, click Create.

4. In the row that appears, complete the fields as shown in the table:

   Field	Value
   Value Code	5 The value code in this case indicates the number of hours to sell.
   Meaning	5 hours
   Active	Yes

5. Repeat step 3 to create the following user values:

   Value Code	Meaning
   8	8 hours
   12	12 hours

6. Click Save and Close.

Creating User Values to Display Pay Periods

1. In the Manage rate and Coverage User Values page, click Create, and complete the fields as shown in this table:

   Field	Value
   Name	Pay Period
   Description	User value set for participants to choose pay period to receive payment

2. In the User Value section, click Create.

3. In the row that appears, complete the fields as shown in the table.

   Field	Value
   Value Code	1
   Meaning	Pay Period 1
   Active	Yes

4. Repeat step 2 to create the following user values:

   • Pay Period 4

   • Pay Period 8

5. Click Save and Close.

Creating a Rate

1. In the Plan Configuration work area, Overview page, click the Rates and Coverages tab.

2. In the Standard Rates tab, click Create, Create Standard Rate.

3. Complete the fields, as shown in this table.

   Field	Value
   Rate Name	Vacation Time Select
   Plan Name	Vacation Sell
   Legal Employer	Any
   Rate Display Type	Primary
   Activity Type	Any
   Tax Type Code	Any

4. In the Additional Information section, Calculation tab, select User Values in the Calculation Method list.

5. In the User Value Name list that appears, select Time.

6. Click Save and Close.

Creating a Coverage

1. On the Overview page, Rates and Coverages tab, click the Coverages tab, and click Create.

2. Complete the fields as shown in the table.

   Field	Value
   Coverage Name	Vacation Pay Period Select
   Plan Name	Vacation Sell
   Type	Time Off

3. In the Calculation Method section, select User Values from the Determination Rule list.

4. In the User Value Name list that appears, select Pay Period.

5. Click Save and Close.

Testing Your Setup

1. In the Enrollment work area, search for a participant, and process the Open enrollment event using the Process Open Enrollment task in the Tasks panel.

2. From the Tasks panel, click Enrollment.

3. Select the benefit plan and check whether the required lists display: pay periods in the Coverage column, and time off in the Rate column.

4. If the Absence Balance field doesn't appear, it might be hidden. In the View menu of the Enrollments table, Columns sub menu, select Absence Balance.

5. From the Evaluation and Reporting work area, Processes tab, Election Processes section, run the Close enrollment process. You run this process for the benefit plan to update the corresponding absence plan's balance.

6. In the Absences work area, check the updated balance for the absence plan.