1. Implementing Payroll for Saudi Arabia
  2. Set Up Unique ID Lists for Electronic Submissions

Set Up Unique ID Lists for Electronic Submissions

A unique ID list is a lookup type containing a list of valid identifiers that a tax reporting unit (TRU) can use when making electronic submissions to HM Revenue & Customs (HMRC).

Here's how you can set up and use unique ID lists:

  • Create a lookup type of unique IDs

  • Associate a unique ID list with a TRU

  • Associate a unique ID list with an employee's statutory deductions calculation card

Create a Unique ID List Lookup

  1. Search for and select the Common Lookups task.

  2. Enter a lookup type name that includes the characters "UNIQUE_ID", such as Monthly_UNIQUE_ID.

  3. Create a lookup code for each unique ID you want included in the list.

Associate a Unique ID List with a Tax Reporting Unit

  1. In the Setup and Maintenance work area, go to the following:

    • Offering: Workforce Deployment

    • Functional Area: Legal Structures

    • Task: Legal Reporting Unit HCM Information

  2. Set the scope by selecting the parent legal entity and then the legal reporting unit.

  3. On the Legal Reporting Unit HCM Information page, Tax Reporting Unit tab, click the Tax Reporting Unit Details link.

  4. In the Unique ID List field, select the list to use for this TRU. (You must have previously defined the list.)

Note: This task corresponds to the manual task, Associate UK Payroll Lookups with a Tax Reporting Unit, in the Setup and Maintenance work area.

Associate a Unique ID with a Statutory Deductions Calculation Card

  1. In the Setup and Maintenance work area, go to the following:

    • Offering: Workforce Deployment

    • Functional Area: Legal Structures

    • Task: Legal Entity Calculation Cards

  2. Search for and open the employee's Statutory Deductions calculation card.

  3. On the Person Details page, click Associations in the Calculation Card Overview pane.

  4. In the Associations section, create a new association or edit the existing one.

  5. On the Create Association, Edit Association, or Update Association page, select a TRU and then select an ID from the Unique ID field. This field displays a list of all unique IDs contained in the unique ID list associated with the selected TRU.

  6. Save the association and create association details as appropriate (if not already defined).

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