Year End Process - Digitally Signed Form-16

As an employee, you can view or download the consolidated Form 16 from the employee self service.

Form 16 is digitally signed by the employer and contains the following reports merged in a single PDF file:

• Form 16 Part A

• Form 16 Part B

• Form 12BA includes the perquisite details for an employee.

• Form 12BB includes the employee's investment details for the financial year.

Before generating the Form 16, as a Payroll Administrator, here are the sequence of steps you need to perform:

1. Run the flow Run India Form 12BA to generate the Form 12BA.

2. Run the flow Run India Form 12BB to consolidate the investment details for employees.

3. Download the Form 16 from the income tax portal, TRACES, and then, generate the individual Form16 Part A and Part B files for each employee using the TRACES utility.

4. To import the Form16 Part A and Part B files, upload the file using HDL process.

5. Submit the flow Run India Form16 Part A and Part B Upload, to generate the DAT file for all the eligible employees.

6. Upload it into the payroll, after the digital signing process.

Generate Form 16

1. From the home page, navigate to My Client Groups > Payroll > Submit a Flow.

2. Select Run India Form16.

As an employee, to view the consolidated Form 16, navigate to Me > Pay > Year End Documents.