Examples of Person Profile Content Access for Roles

You must identify which job roles and abstract roles need access to content sections and the level of access each role needs. This topic provides examples of content-section access for some roles and identifies tasks that users with those roles can perform.

Scenario

The First Software organization associates the following content sections with the person profile type. These content sections are available as searchable profile content.

• Competencies

• Degree

• Languages

• Licenses and Certifications

The organization has employee, line manager, and license manager roles. An appropriate person security profile is assigned to each role. According to the person security profile:

• Users with the employee role can search for workers according to their access privileges for person records in the directory and manage their own records.

• Users with the line manager role can manage the person records of their reports.

• Users with the license manager role can manage the person records of workers in their department.

The access level for each content section for a role is defined as shown in the following table.

Content Section	Access Level for the Employee Role	Access Level for the Line Manager Role	Access Level for the License Manager Role
Competencies	Edit	Edit	None
Degree	Edit	Edit	None
Languages	Edit	Edit	None
Licenses and Certifications	View	Edit	Edit

Content Access for Employees

As the employee role has the edit access level for all content sections in the organization, all users associated with the role can do the following tasks:

• Search for all workers in the directory and view the publicly accessible content of a person profile

• Search for their own person profile using the searchable profile content

• View their own person profile content for which they have edit or view access. In the example, all employees can view their competencies, degree, languages, and licenses and certifications content on their profile

• Edit their own person profile content for which they have edit access. In the example, all employees can edit their competencies, degree, and languages content on their person profile

• View, add, and remove attachments for their person profile content

Content Access for Line Managers

As the line manager role has the edit access level for all content sections in the organization, all users associated with the role can do the following tasks:

• Search for direct reports within their own person security profile on the Team Talent page

• View secured content of person profiles of their direct reports within their own person security profile. In this example, all line managers can view competencies, degree, languages, and licenses and certifications content on their reports' person profile

• Edit secured content of person profiles of their direct reports within their own person security profile. In this example, all line managers can edit competencies, degree, languages, and licenses and certifications content on their reports' person profile

• View, add, and remove attachments for person profile content of their direct reports within their own person security profile

Content Access for License Managers

As the license manager role has the edit access level for only the Licenses and Certifications content section in the organization, all users associated with the role can do the following tasks:

• Search for workers within their own person security profile in the directory using the searchable profile content

• View Licenses and Certifications content for person profiles of workers within their own person security profile

• Edit Licenses and Certifications content of person profiles of workers within their own person security profile