Operational Recommendations

Follow certain recommendations while you submit the payroll interface for ADP Global Payroll on the Oracle HCM Cloud. Use only the delivered Run Payroll Interface for ADP Global Payroll flow to process the ADP Global Payroll interface.

If you run this flow from a LDG, the application extracts the global and legislative data pertaining to the country to which that LDG is associated.

Note: You can't create a copy or export the delivered extract definition. Oracle HCM Cloud and ADP Global Payroll doesn't support modified interface, use only the delivered extract definition and flow.

Instance Name Parameter

The Instance Name parameter identifies whether the current data extraction is run in Production, Development, or QA Test. The source determines the ADP destination into which the application imports the extracted data. Since this routing is automatically done, verify the parameter value and set it appropriately before you submit the process. The default value of this parameter is QA Test.

Initial Extract

Extract complete information pertaining to all employees that are identified based on the process parameters. Since this information is available on the ADP Global Payroll application, the application doesn't use the output file of the initial extract for any processing.

Specify the baseline parameter as Yes to execute the initial extract in the baseline mode. The application extracts and keeps the extract without generating any output file.
Specify the baseline parameter as No to execute the subsequent extracts.

Extraction Window

Extraction window is the time interval between the Process Start Date and Process End Date parameters.

Choose the extraction window and don't change it later.
Run the extraction on a daily basis, typically at the end of the day's work.

Consider these points while you select the extraction window:

Frequencies of payments supported. For example, Monthly, Weekly, Biweekly.
How often interface files are sent to the ADP Global Payroll application.
When the application records the data. For example, as and when the changes happen, after the changes happen with a past date, or in advance before the actual changes happen.

To ensure that you address the retrospective data entries and future dated changes, set the extraction dates as recommended below:

Set extraction start date to a date sufficiently earlier than the current date.
Set extraction end date to a date sufficiently later than the current date.

It is strongly recommended that the end date not be set too far into the future. An excessive amount of forward planning might result in manual data corrections. For example, reporting a hire planned for one month into the future might lead to manual data correction in case of a no-show.

Unplanned Runs

The payroll interface for ADP Global Payroll supports unplanned runs to address exception scenarios that result in transaction changes. Examples of unplanned transactions include retrospective changes to the employees' salary, mistakes in data entry, and so on.

For such unplanned runs, set the extraction start date as early as needed to cover all retrospective data changes. Set the extraction end date same as the end date of the immediate last regular interface run. Subsequent runs of the interface picks up only the data that you changed after the unplanned run was complete.

Extraction Rollback

Rollback nullifies the extraction runs that failed or contain erroneous data.

Caution: Use the rollback process only when required. Otherwise, the rollback process might jeopardize the synchronization between Oracle HCM Cloud and ADP Global Payroll.

Note: You can roll back an entire payroll interface process level or individual employee records within a selected process.

To roll back an entire payroll interface process, submit the roll back process by specifying the name of the payroll interface process to be rolled back as the parameter.

To roll back a selected set of employees from an already completed payroll interface extraction, perform these steps.

Note: The rollback can be performed only on the last completed run.

Navigate to View Flows.
Search for the flow on which the rollback needs to be performed.
Click the process name and go to the process details page.
Select the payroll relationship ID corresponding to the employee to be rolled back, and select Rollback from the Actions menu.

When rolling back multiple processes, roll back the last submitted process first.

Follow these steps to verify if the rollback was successful:

On the Home page, click the Submit a Flow quick action under the My Client Groups tab.
Search for and select the payroll interface process.
No employee records are displayed on the Details page if the entire process was rolled back. If the process was rolled back for some employees, information for those employees is not displayed on this page.

Delete Payslips with Errors

If you enounter any errors or corrections in payroll processing,create a ticket on ADP Global Payroll to initiate the correction payroll process.

Use HCM Data Loader to delete payslips that are in error, or which may need corrections. Follow these steps for deletion:

Delete the PayrollInterfaceInboundRecord and PayrollInterfaceInboundRecordInfo records for the payslip to be deleted.
Delete the DocumentsOfRecord and DocumentAttachment for the payslip to be deleted