Overview of Quick Actions

This topic provides a brief overview of Quick Actions and how they're secured using privileges.

Tabs in the Newsfeed Home Page that comes with the HCM Responsive User Experience are visible if the user has access to one or more applications that sit on the respective tabs.

Quick Actions exist for the Me, My Team, and My Client Groups tabs. Sometimes, a Quick Action sits on more than one tab. If any of the tabs is visible, then the Quick Actions to which the user has been granted access are displayed on the selected tab.

Quick Actions are secured using privileges. Sometimes the privileges that secure the Quick Actions are tab-specific, meaning that each instance of a Quick Action within a tab is secured with a unique privilege. And sometimes a Quick Action is secured with a single privilege, even if the Quick Action is available on more than one tab. For example, the Employment Info Quick Action is secured using the aggregate privilege View Employment Information Summary (ORA_PER_VIEW_EMPLOYMENT_INFORMATION_SUMMARY). This aggregate privilege is granted to a number of predefined roles, including Employee (ORA_PER_EMPLOYEE_ABSTRACT), Line Manager (ORA_PER_LINE_MANAGER_ABSTRACT), Human Resource Specialist (ORA_PER_HUMAN_RESOURCE_SPECIALIST_JOB), and Human Resource Analyst. It sits on the Me, My Team, and My Client Groups tabs.

A user with only the Employee role sees the Me tab, but not My Team or My Client Groups. In this scenario, the user sees the Employment Info Quick Action on the Me tab. If the user is given a Learning Specialist data role, then the My Client Groups tab is visible, because the Learning Specialist role grants access to the Learning application, which sits on the My Client Groups tab. The Employment Info Quick Action is visible on the My Client Groups tab. When the user clicks on My Client Groups > Employment Info, the worker list of values shows assignments for just the logged in user. This is because, of the two roles the user has been assigned, only Employee has the View Employment Information Summary aggregate privilege.

Considering another example, the Personal Details Quick Action is secured using two aggregate privileges: Access Personal Details by Worker (ORA_PER_ACCESS_PERSONAL_DETAILS) and Access Personal Details by HR (ORA_PER_ACCESS_PERSONAL_DETAILS_BY_HR). The first aggregate privilege secures the Quick Action on the Me tab, and the second aggregate privilege secures the Quick Action on the My Client Groups tab. Access Personal Details by Worker is granted to the Employee and Contingent Worker roles. Access Personal Details by HR is granted to the Human Resource Specialist and Human Resource Analyst roles.

A user who has the Employee role plus a Learning Specialist data role sees the Me tab and the My Client Groups tab, but the Personal Details Quick Action only appears on the Me tab.

You can find the aggregate privileges granted to predefined job and abstract roles documented in the guide Security Reference for Oracle HCM Cloud.