Personal Payment Methods Details

Personal payment methods define how you want to be paid your payroll payments. If you want to be paid by direct deposit, you must create your bank accounts before creating your payment methods.

The Personal Payment Methods page allows you to create a payment method and associate it to a bank account in the same transaction. You can view and manage bank accounts, such as to inactivate bank accounts that are no longer in use. Reorder payment methods to change the order they are processed when they start and end on the same date.

Personal payment methods are automatically end-dated when the final close date on the employee's payroll relationship is entered. You can manually enter the final close date for an employee or define autocomplete rules that automatically enter the personal payment end dates when the employee is terminated. Important details to know about the automatically end dated personal payment methods:

• When the final close date is updated (forwards or backwards) on the payroll relationship, such as if the wrong date was entered originally, the personal payment method end-date is updated to match the changed final close date.
• When the final close date is removed from the payroll relationship, such as due to a reverse termination, the personal payment method end date is also removed.
• When the final close date is entered and the personal payment method start dates are after the final close date, the personal payment methods are purged.

  For example, an employee has a personal payment method with a January 1, 2024 start date, the employee is terminated on December 12, 2023, the final close date of December 31, 2023 is entered on their payroll relationship, and the future dated personal payment method is automatically purged.

The personal payment method end date is reevaluated when an employee is rehired. In some legislations, such as the US, the rehire can remove the original final close date from the payroll relationship. The rehire rules are as follows:

• When an employee is rehired after the final close date, then personal payment methods are not updated. The end-date is the same as the original final close date on the payroll relationship.
• When an employee is rehired before the final close date, then personal payment methods end dates are updated with the day before the rehire date.
• When an employee is rehired the same day as the final close date, then personal payment methods end dates are updated with the day before the rehire date.

  For example, the employee is terminated on October 31, 2022, a final close is entered on his payroll relationship as of December 31, 2023, and the personal payment methods are automatically end dated on December 31, 2023. The employee is rehired on February 15, 2023 and the personal payment method end dates are automatically updated to February 14, 2022 so that no personal payment methods exist for the employee at the time of rehire.

Note: Although personal payment methods are automatically end dated when the final close date is entered, bank accounts aren't. The bank accounts remain active and associated to the employee.