Employee and Third-Party Check Payments Process

The Generate Payments for Employees and Third Parties flow selects employees and third parties that:

Are processed in the prepayments process for a given payroll.
Have a payment method of check/cheque.

Submit the Generate Payments for Employees and Third Parties flow from the Submit a Flow page.

Prerequisites

The prerequisite tasks for the Generate Payments for Employees and Third Parties task include:

Create the third party, create the third-party payment method, and associate an employee deduction to pay the third party.
Add an organization payment method (OPM), to include a payment source.

Note: The bank details should already be set up.
Add a payroll definition, to include a default payment method of check/cheque, and all valid payment methods.
Attach a payroll to the employee.
Attach element entries to the employee.
Calculate payroll.
Run the Calculate Prepayments process to calculate the distribution of net pay.
Run the Archive Periodic Payroll Results process to archive the earnings, deductions, tax calculation details, accruals, payment methods, and so on.

Generate Employee and Third-Party Payments

Run this process to generate checks/cheques for your employees and then run the process again to generate checks/cheques for your third parties.

Follow these steps to run the Generate Payments for Employees and Third Parties flow from the Submit a Flow page:

Click Submit a Flow.
Select the required legislative data group.
Select the Generate Payments for Employees and Third Parties and click Next.
Enter a unique payroll flow name.

Note: Name the flow with a name to easily identify the process later. You need to be able to determine what you have already run and you may need to locate it to roll back the process.
Specify the required payroll name.
Select the payee type for which the check/cheque payment process is run. The available options are Employee or Third Party. You can generate the check payments for either employees or third parties.
Enter a Process Start Date to define the date range of this process.
Enter a Process End Date to define the date range of this process.
Select the required consolidation group to view the payments for all payrolls that are included in this consolidation group.

Note: A consolidation group defines a grouping of different payrolls for reporting purposes. This isn't a mandatory field. If you don't select a value, the process uses the default consolidation group assigned to the payroll.
Select the OPM you want to use for this process.

Note: The value you select determines the payment source to make the payments. There could be multiple payment sources in the OPM.
Select the payment source to process for the above payment method. This parameter is optional. If you have defined attributes, such as a payment file limit or report category, at the payment source level, you should enter the payment source. When you enter the payment source, the defined attributes are applied.

Note: You can have different payment sources (bank accounts), with different banks, which have different check/cheque templates. You must then run the check/cheque process for each payment source and each set of payees. Select the correct payment source so that the correct stationary is used for the payments.

Tip: To accommodate this requirement, you must first create a report category for each separate bank and check/cheque template. Attach the created report category to the appropriate bank's payment source so that the correct check/cheque template is used to generate the check/cheque payments.
Optionally, specify an Overriding Payment Date on which a payment is due to be made to the payee.
Specify the Start Check/cheque Number in the sequence of checks/cheques used for payroll processing.
Specify the End Check/cheque Number in the sequence of checks/cheque used for payroll processing.
Select a Process Configuration Group if available. Use a process configuration group to set rules for payroll processes, such as passwords or number of threads. If you don't select a process configuration group, the process uses the parameters in the default group.
Click Next.
Click Submit.