Hire an Employee and Run Payroll for Qatar

In this topic we will go through the process of hiring a QA employee and running a payroll for the same.

Hire an Employee

To perform tasks related to person and employee management, you would typically sign in to the application using a role connected to a user, such as Human Resource Specialist.

The new hire process is the first task in the workforce lifecycle.

1. Select New Person from the Quick Actions menu
2. Select the sections for which data is to be entered.
3. Enter the details in the applicable sections.
4. On the Person Details section, provide the required information.
5. On the Employment Details section, provide the required information.

Assign Additional Information

Now that the employee has been hired a set of data needs to be assigned to the employee in order to be processed and paid.

Basic information to be assigned is:

• Remuneration Information
• Calculation Cards
• Personal Payment Method

Renumeration

Remuneration to the employee can be assigned either through Salary Basis and Compensation (that will automatically generate element entries, or directly create element entries.

Adding a Salary

1. Sign in to the Oracle Fusion application using a role that has the profile of a Payroll Manager (PAY_MGR_ALL).
2. Select Change Salary in the Person Management work area.
3. Click Propose New Salary, then complete the fields on the Add Salary window.
4. On the Manage Salary page, select the previously created Salary Basis and enter a Salary Amount.
   Note: Selectable salary basis are limited to the ones defined for the LDG assigned to the payroll statutory unit connected to the legalemployer of the employee.
   When you save this record, an element entry with the specified start and end dates is automatically generated. You can view the entry on the Elements Entries page.

   Note: The salary basis has as annualized value of the compensation.

Adding Compensation

1. Select Individual Compensation in the Person Management work area.
2. On the Manage Compensation page, click Award Compensation.
3. On the Award Compensation window, select the previously created compensation plan and enter the compensation amount.

When you save this record, an element entry with the specified start and end dates is automatically generated. You can view the entry on the Element Entries page.

Create a Calculation Card

For payroll to be processed for a Qatar employee, the Employee Social Insurance Details card must be present. This card is automatically generated upon hire process if the citizenship information is updated.

To view, edit and create calculation cards:

1. Select the Calculation Cards task in the Payroll work area.
2. Select the employee and verify that Employee Social Insurance Details card is created.
3. Review the default values that have been assigned to the card and if needed edit the data.
   Note: If the card was automatically created as part of the new hire process, the value for Citizenship field is derived from Person Information. The default value for the Exception Type field is blank. If no value is specified, and the employee is a UAE citizen, then the employer and the employee each pay their contributions.

Run Payroll and Review Results

Now that the basic information has been entered, it's possible to run payroll and review the related results. This section describes the minimum data needed to run payroll, more detail on payroll process can be found in the core guides.

Payroll Run

1. Select the Payroll task from the Navigator.
2. Select the Submit a Flow task in the Flow Submission and Results work area.
3. Select the LDG for which the payroll is to be calculated and flow pattern Calculate Payroll.
4. Enter the parameters to run the report:
   • Payroll Flow: Identifier for the process that's being run. You can enter a value each time the process is executed. You can choose any format to describe the payroll flow.
   • Payroll: Payroll definition for which payroll is being run.
   • Payroll Period: Period for which payroll is calculated. For QA, the period is always monthly.
   • Run Type: Optionally, the report can be run for a specific establishment.

     Specify the flow interaction range and schedule the process date and time if required. Review the details before you submit the process.

5. Click Submit.
   Note: A message appears to verify the payroll flow. If the process is complete, you can view the report.

Review Payroll Results

You can review the payroll results once the process is completed successfully.

Payroll results can be reviewed for the person:

• Select the Process Results Summary task in the Payroll work area.
• Filter the results using the appropriate parameters such as for example the Payroll Name (Payroll Definition).
• Select the desired row and review the results using Statement of Earnings.

Note:

• The income subject to social insurance is made up of the two earnings that were assigned to the employee through the remuneration definition.
• Deductions are driven by the social insurance calculation cards.