Assignment Status and Payroll Processing

An employee's assignment status includes an HR status, a payroll status, and optionally user statuses.

The application links the HR status and payroll status values to the assignment status and sets them automatically when the assignment status changes. The payroll status controls when the payroll process includes the assignment in the payroll calculation.

This table summarizes the values of the statuses.

Assignment Status	HR Status	Payroll Status
Active - payroll eligible	Active	Process
Active - no payroll	Active	Don't process
Active - process when earning	Active	Process when earning
Active - process nonrecurring element entry	Active	Process nonrecurring element entry
Suspended - payroll eligible	Suspended	Process
Suspended - no payroll	Suspended	Don't process
Suspended - process when earning	Suspended	Process when earning
Suspended - process nonrecurring element entry	Suspended	Process nonrecurring element entry
Inactive - payroll eligible	Inactive	Process
Inactive - no payroll	Inactive	Don't process
Inactive - process when earning	Inactive	Process when earning
Inactive - process nonrecurring element entry	Inactive	Process nonrecurring element entry

Note:

1. Process When Earning indicates payroll processes only during payroll periods with earnings. Use this status in countries with cumulative tax rules, to stop tax refunds when payments aren't issued.

2. Process Nonrecurring Element Entry indicates the process includes only the active element entry for the nonrecurring elements. Use this status for one-time payments for terminated employees.

Assignment Status

You can set the default assignment status for an employment-related action so that the assignment status changes automatically when you initiate an action. The action type categorizes the assignment status change. For example, you can set the default assignment status to 'Process When Earning' when you perform a terminate work relationship action. This ensures that the payroll run includes only terminated employees with an earnings element entry.

To create your own assignment status, use the Assignment Statuses quick action in My Client Groups > Workforce Structures on the Home page.