Overview of Absence Elements for Mexico

Absence Management provides a means for accurate absence administration, tracking, reporting, and payroll calculations.

Mexico supports these absence types:

• Vacation

• Sickness

• Maternity

• Other

Absence management and payroll are integrated. Payroll processing requires specific information, which is received from the Absence Management application. It's only passed if it's configured to do so in the absence plan. The payroll process uses this information to calculate the absence payment.

In the absence plan, select the Payroll Integration and associate the absence element with the plan.

Absence management gives you the ability to manage various types of absences. The process includes:

1. Create the absence element using the Elements task with a primary earnings classification of Absences.

2. Select the secondary classification for the type of Absence such as Vacation or Sickness. Creating the absence element in payroll creates the calculation components the Calculation Information Repository requires.

3. Define the absence plan using the Absence Plans task and select the absence element within the plan itself.

4. The person's absence calculation card can be created two ways:

   • The employee enters their absence through self-service

   • You enter an absence for an employee using the Absence Records task

   The task:

   1. Creates the employee's absence calculation card.

   2. Links the absence plan to the calculation component on the person's calculation card.

5. Use the Absence Records task to approve the absence. This transfers the daily and summary breakdown information to Oracle Fusion Cloud Global Payroll.

6. Process the payroll that includes these absence entries and view the resulting absence balances on the person's Statement of Earnings. After you process and archive payments, you can view the resulting absence balances on the person's payslip.

High-Level Steps

The majority of the setup for the processing of absences is from Absences in My Client Groups. Absence Management and Payroll Calculations are integrated. This table outlines the high-level list of all the absence and payroll steps involved to configure and process absences.

Procedure	Action
Creating Rate Definitions	Create rate definitions for calculating accruals and liability balances, and salary reductions. Payroll uses the rate definition to calculate absence payments for the employee.
Creating Absence Elements	Create an absence element for each absence plan that transfers absence payment information for payroll processing.
Creating Derived Factors	Create derived factors to define how to calculate certain eligibility criteria that change over time.
Creating Eligibility Profiles	Create eligibility profiles to define criteria that determine whether a person qualifies for objects that you associated with the profile.
Creating Absence Plans	Create an absence plan, and ensure the following is defined for payroll: Select the Transfer absence payment information for payroll processing check box. Select the element for the plan in the Element field.
Creating Absence Types	Create absence types, and associate them to the absence plans.
Enrolling Employees in Absence Plans	Enroll employees in the absence plan, if explicitly required.
Processing Accruals	If an employee is enrolled in an accrual plan, you must run the accrual process.
Creating Employee Absence Records	Record an absence for the employee. This transfers the absence information to Oracle Fusion Global Payroll, assuming the absence is approved and the option to transfer information to payroll is configured.
Processing Payroll	Process the payroll that includes the absence entries.
Viewing Absence Balances	View the employee's absence and accrual balances in the Statement of Earnings, payslip, cheque advice, and reports.

Navigation

Use these tasks to configure objects for processing absences in payroll:

Object	Setup Task	Area
Rate Definition	Rate Definitions	Payroll
Absence Element	Elements	Payroll
Derived Factors	Derived Factors	Absence
Eligibility Profile	Eligibility Profiles	Absence
Absence Plan	Absence Plans	Absence
Absence Types	Absence Types	Absence

Payroll Processing

Once the information is transferred to payroll and the entries are generated, you can process the payroll that includes the absence entries. Then view the resulting absence balances on the person's Statement of Earnings.

Absence Balance Review

Once you have processed and archived payroll, the employee's absence and accrual balances are displayed on the employee's Statement of Earnings, payslip, cheque advice, and reports.