Create a Payroll Element to Use with Workforce Compensation Plans

Configure the payroll element for use in recurring or nonrecurring workforce compensation allocations and nonmonetary information. For example, use it for allowances, spot bonuses, and stock grants. Also use it to store duration or points information and custom worker data.

This guidance applies to US legislative data groups (LDG).

You can use the same payroll element with multiple workforce compensation plans if they have the same currency. You can’t use the same element for different components in a workforce compensation plan. You also can’t use the same element for salary bases, individual compensation plans, and workforce compensation plans, or a combination.

1. On the My Client Groups > Compensation page, click Elements.
2. On the Elements page, click the Create icon.
3. On the Create Element dialog box, complete these steps:
   1. Select a US LDG.

   2. Select the primary classification. The listed classifications depend on the LDG that you selected.

      Element Use	Suggested Primary Classification
      Recurring plan payments	Standard Earnings
      Nonrecurring plan payments for bonus or lump sum elements	Supplemental Earnings
      Stock grants and awards Storing nonmonetary information	Information

   3. Optionally select the secondary classification. When the selections don't really match your purpose, you can skip this step.

      Element Use	Suggested Secondary Classification
      Recurring plan payments	Regular Not Worked
      Nonrecurring plan payments	Awards and Prizes, Bonus, another relevant option, or leave it blank.
      Stock grants Storing nonmonetary information	Leave it blank.

   4. Select the appropriate category, if required, such as Standard.
   5. Click Continue.
4. On the Create Element: Basic Information page, complete these steps:

   1. Enter a descriptive name that lets you and others easily figure out the use or purpose of the element. Make sure that the name starts with a letter and contains only letters, numbers, spaces, hyphens, or a combination of these. It can't contain any special characters.

      You can include a prefix, such as WFC that lets people easily identify that the element is for a workforce compensation plan. You don't want people using the same element in different compensation objects because it can lead to payroll conflicts. It can also lead to unexpected deletions of salary or compensation. Example names are WFC Gym Allowance, WFCC Car Allowance, and WFC Quarterly US Sales Award.

   2. Complete these basic information fields.

      Field	Value Guidance
      Reporting Name	Enter the name that you want to show in compensation history, on reports, and on payslips for this earnings payroll element. Reporting names need to be unique for elements that you add to compensation history.
      Effective Date	Enter 1/1/1951. Enter an early date so that the element is available for use immediately in your salary bases, and individual and workforce compensation plans.
      Currency	Select US Dollar. Workforce compensation components with a local currency determination code of Salary Basis Currency use the currency of the element linked to the individual’s salary basis.
      What is the earliest entry date for this element?	Select First Standard Earning Date.
      What is the latest entry date for this element?	This date determines how element entries process after someone's job is terminated or they're transferred to another payroll. Select the value that fits your business process.
      At which employment level should this element be attached?	Select Assignment or Term.

   3. Specify whether this element recurs each payroll period or requires an explicit (nonrecurring) entry, such as a bonus or stock grant.
   4. Specify whether a person can have more than one entry for this element in a payroll period. To let people link the same element to multiple workforce compensation plans, select Yes.

   5. To accept the remaining default values, click Next.

      For Information elements, skip to the Double-Check Your Selections and Submit the Element section by clicking Next again.

5. If your implementation includes it, on the Create Element: Additional Details page, complete these steps:
   1. For the calculation rule, select Flat amount.

   2. Select the default periodicity, which is the frequency that the plan stores the amount in.

      Element Use	Value Guidance
      Recurring plan payments	The typical value is Monthly.
      Nonrecurring plan payments	Quarterly, Annually, or Periodically

   3. Select the conversion rule for the element. For the calculation used by each conversion rule, see Conversion Rule Options for Configuring Additional Details of Payroll Elements.

   4. To accept the default values for the remaining rules, click Next.

6. On the Create Element: Review page, complete these steps:
   1. Review all of your rules and options to ensure that every value is correct.
   2. To create the element, click Submit.
7. On the Element Summary page, complete these steps:

   1. Review the generated input values.

      • For the input value that you link to the compensation component, make sure that Special Purpose is Primary input value. Typically, this is the Amount input value. If the value wasn’t automatically created, you can manually add and configure it here.
      • For each input value that doesn't apply to the plan, deselect the Displayed and Allow User Entry options, if they aren’t already clear.
      • For stock grant information elements, make sure that an input value with the Number unit of measure has Special Purpose set to Primary Input Value. The element date feeds the Grant Date column of the stock history table and the primary input value feeds the Shares Granted column. The Shares section of people's Compensation page uses these values. Depending on configurations, people's total compensation statements can also use them.
      • For storage of nonmonetary information, make sure that Primary Input Value doesn't have Money as the unit of measure.

   2. Make the element eligible for everyone to use. The element will apply only to people assigned the salary basis linked to this payroll element.

      1. In the Elements Overview section, select Element Eligibility.
      2. On the Actions menu, select Create Element Eligibility.
      3. In the General Information section, Element Eligibility Name field, enter the element name with the suffix Open. For example, for the WFC Gym Allowance payroll element, the element eligibility name would be WFC Gym Allowance Open.
   3. Click Submit.
   4. Click Done.