ACA Eligibility Process

The ACA Eligibility process evaluates each employee to determine their eligibility and then updates their Affordable Care Act (ACA) assignment fields appropriately.

For further info, see How the ACA Eligibility Process Updates Assignment Data in the Help Center.

Run this process at least weekly, with a consecutive 1-week date range to cover all consecutive dates in the year. This ensures the primary assignment is correct as of the last day of the month. When running for the last day of the month, be sure your end date is the last day of the month.

To run this process:

1. From My Client Groups, click Payroll.

2. Click Submit a Flow.

3. Select your US legislative data group.

4. Search for and select ACA Eligibility Process.

Before you begin

You must ensure your organization is fully configured for ACA reporting. For complete info, see Configure Affordable Care Act Reporting in the Help Center.

Process parameters

Legal Employer

If you select a legal employer, the process runs for all employees assigned to it.

If you leave it blank, it runs for all employees in all legal employers.

Start and End Date

When you run the process, it includes these dates in its calculations.

Use the standard month, day, and year format, such as 12/15/19. The end date must be after the start date.

If you have employees with back-dated assignment updates, run this process using the back dates as the date range.

Reporting Mode

Select Draft to generate the audit and exception report only.

Select Final to update the employees' assignments, if not already updated by a prior run, and generate the audit and exception reports.

Payroll Relationship Group

Use this field to check ACA eligibility for persons belonging to a specific payroll relationship group. You can specify a value only if you have a predefined payroll relationship group.

Process Configuration Group

Select a process configuration group if you've defined one.

Process results

When you run this process, either in Draft or Final mode, it generates these audit and exception reports. Both files are in CSV format, viewable in a spreadsheet program, such as Microsoft Excel.

Use these files to help you evaluate the changes the process makes to your employee info.

Report name	How you use it
Audit	Lists the employees that had date-effective assignment updates performed by the process. It shows the current values and the proposed values. To help illustrate the changes, the detail record includes the related assignment data with the previous info in the first row and the new info in the following row. The new assignment date is the start date of the assignment update. The previous assignment date is the new assignment date less 1 day. Current values in the first row Proposed changes in the second row The first row represents the old record, and the second row represents the new record. This report uses this sort order. Legal employer Person name Current values Proposed changes You can't override this sort order.
Exception	This report lists the exceptions detected by the process. Resolve these issues before you run the process in Final mode.

For info on the logic the process uses to make these changes, see How the ACA Eligibility Process Updates Assignment Data in the Help Center.