Define Elements for Time Card Entries for the US

When you create a time card element, the template generates all the necessary components, such as indirect elements, balances, formulas, and calculation components.

To process pay based on time card entries, use nonrecurring elements, such as elements for regular, overtime, double-time, and shift pay.

There are several options available to you when configuring Earnings elements for use with time cards.

What you want to do	How you do it
Define earnings elements	Any elements with these classifications are eligible for use with time cards. Imputed Earnings Nonpayroll Payment Standard Earnings Supplemental Earnings Use the Elements task to define these elements. Be sure to select the Time Card category.
Configure existing elements for use with time cards	If you already have elements of the Standard category, you can still use them with Oracle Fusion Time and Labor.
Populate your elements with Oracle Fusion Time and Labor attributes and fields	Once you have configured your elements, there are a couple additional steps required. Generate data dictionary time attributes Create time card fields
Tag earnings for employees working outside their primary jurisdiction	When an employee works short intervals in jurisdictions outside their primary, some jurisdictions require they be taxed in those jurisdictions. In these cases, you must tag the employee's earnings with the jurisdictions to ensure proper taxation.
Set up costing overrides	You can specify additional attributes in Oracle Fusion Time and Labor to enter costing segment values on time cards.

For details on these steps, see the following sections.

Define Earnings Elements

To define an earnings element for use with time cards:

1. Start the Elements task.

2. Select a primary classification.

   • Imputed Earnings

   • Nonpayroll Payment

   • Standard Earnings

   • Supplemental Earnings

3. Select the Time Card category.

4. Complete the info on Basic Details.

5. On Additional Details:

   1. Select the calculation units to use in reports.

      Typically, you select time units that match the time units entered on time cards for that element. If you select different units, the element's formula uses 8 hours to convert days to hours.

   2. Select a conversion rule, if required.

      For further info, see Rate Conversion Rules for the US in the Help Center.

   3. Optionally, select a default rate to calculate the pay rate for this element.

      When calculating the run result for the element entry, the formula uses the default rate unless you enter an override rate on the element.

6. Complete the element eligibility info for:

   • The new time element

   • Its associated retroactive and related elements, such as the result and calculation elements

Note: To report standard overtime separately from premium overtime, create two elements, such as overtime and overtime premium elements. If you're reporting them together, create a single overtime element that includes the straight and premium pay for all overtime hours and then modify its fast formula.

Configure Standard-Category Elements

If you already have elements with the Standard category rather than the Time Card category, you can still use them with Oracle Fusion Time and Labor time cards.

1. Run the Create Time Card Calculation Components process.

2. Select the element you want to modify.

   It must use the Hours * Rate calculation rule.

3. Complete the element eligibility info for the element and its associated retroactive and related elements, including the result element and the element with a suffix of CIR.

4. When the process finishes, run the Compile Formula process.

   To process multiple elements, perform a bulk compile by entering wild cards in the Formula and Formula Type parameters.

Create Time Card Fields for Your Elements

After creating or converting your elements, you need to create time card fields for them.

Here are the processes you need to perform.

What you need to do	How you do it
Generate data dictionary time attributes	Create dependent payroll attributes for all element input values, such as hours and rate. You must run the Generate Data Dictionary Time Attribute process after making any changes to your time elements, including: Creating or deleting elements Editing input values Editing element eligibility records Caution: If you don't run the process, it may negatively impact the setup of time card fields, the validation of payroll time types, or the transfer of time data to the payroll process.
Create time card fields	Create time card fields, using the data dictionary time attributes for the specified legislative data group. You can use the Time Card Fields task to create time card fields for single and multiple attributes.

If you're using a third-party time provider, create an HCM extract for the time card elements. The extract you create must include the element's mapping ID that you specify in the XML file when you transfer the time entries to payroll. For further info, see Oracle Global Human Resources Cloud Implementing Time and Labor in the Help Center.

Tag Earnings for Alternate Taxation

When an employee works short intervals in jurisdictions outside their primary, some jurisdictions require they be taxed in those jurisdictions. In these cases, you must tag the employee's earnings with those jurisdictions to ensure proper taxation.

For further info, see Tag Standard and Time Card Earnings for Alternate Taxation in the Help Center.

Set Up Costing Overrides

You can specify additional attributes in Oracle Fusion Time and Labor to enter costing segment values on time cards. The segments must match the segments that you can enter on element entries.

To do this:

1. Create your time card element.

2. Define costing on the element eligibility record of the results element.

3. Run the Generate Data Dictionary Time Attributes process.

4. Create a dependent costing field for your time card.

5. Configure the dependent costing field data sources and filters.

6. Modify the time card layout to include this field.

For further info, see Oracle Global Human Resources Cloud Implementing Time and Labor in the Help Center.

The structure of your cost allocation key flexfield might specify that the department segment is entered at the element entry level. You could specify this additional attribute on the time card. Your employees could then specify the department to charge for overtime hours worked while on loan to a different department. After you transfer the time entries, the payroll process uses the department specified for the overtime hours to derive the costing results.

To view the results of the costing overrides transferred to and processed in payroll:

1. From My Client Groups, click Payroll.

2. Click Person Results.

3. Search for and select the person.

4. Select Statement of Earnings.

For further info, see How to View the Statement of Earnings for the US in the Help Center.