Create Rate Definitions for Leave

In this example, let's calculate an employee's absence rate as of a particular date.

The rate includes a combination of average salary and car allowance. The employee has an annual year-to-date salary of 26,000. The employee also receives an annual car allowance payment of 2,000. The absence rate is 26,000 + 2,000 = 28,000. To provide a daily absence rate, you convert this rate into a daily rate.

This table summarizes the key information you use in the example.

What You Need To Consider	For This Example
What elements do I need to create before I define the rate?	Salary (assignment level) - This element contains the salary value to be retrieved by the rate definition. You must create it using the Flat Amount calculation rule. Car Allowance (assignment level) - This element contains the car allowance value to be retrieved by the rate definition. You must create it using the Flat Amount calculation rule. Absence - Use the Absence template to create the element. Enter Sickness as the classification and Absence as the category.
Which balances hold the contributing values?	Salary is fed by the Salary element. Car Allowance is fed by the Car Allowance element.
Should I process contributor totals as full-time equivalent amounts?	Yes

Create the Rate Definition

1. On the Home page, click the Rate Definitions quick action under the My Client Groups tab.

2. In the Search Results section, click Create.

3. Enter these values.

   Field	What You Select
   Category	Derived Rate
   Effective Start Date	A date that's after the creation date of the objects that you're referencing
   Legislative Data Group	Your legislative data group

4. Click OK.

5. In the Basic Details section, enter these values.

   Field	Value
   Name	Absence Rate - Salary and Car Allowance
   Short Name	ABS RATE - SAL/CAR ALLOW

6. In the Returned Rate Details section, Periodicity field, select Daily.

7. Click the Contributor Rules tab and in the Process Contributor Total as FTE Amount select, Yes.

   The balances referenced need to be populated using payroll runs for the periods covered by the balance dimension or the rate definition won't generate a meaningful value.

Create Rate Contributors

1. In the Rate Contributors section, click Create.

2. In the Contributor Type field, select Balance and click OK.

3. On the Create Rate Contributors page, enter these values.

   Field	What You Enter
   Add or Subtract	Add
   Balance Name	Regular Salary
   Balance Dimension	Assignment State Period to Date
   Periodicity	Daily

4. Click Save and Continue.

5. In the Rate Contributor section, click Create.

6. In the Contributor Type field, select Balance and click OK.

7. On the Create Rate Contributor page, enter these values.

   Field	What You Enter
   Add or Subtract	Add
   Balance Name	Car Allowance
   Balance Dimension	Assignment State Period to Date
   Periodicity	Daily

8. Click Save and Continue.

9. Click Submit.

10. Assign an Absence element entry to the employee's assignment. You will then need to pass the absence entry to payroll using the absence interface.