Retention Period for Payroll HCM Extracts Archive Data

Use the HCM Extracts purge feature to automatically purge payroll information created by reports. Set a retention period to control the period of time the archive data is retained before it is purged.

The process improves performance and optimizes space utilization of the database.

Once you set the retention period, the HCM Extracts purge process automatically purges payroll information generated by the predefined and user-defined payroll reports.

This table lists the retention period for the various payroll reports. The HCM Extracts purge feature automatically purges archive data older than the retention period. You cannot change the retention period set for each predefined report, nor can you control the frequency of the automatic purge process.

Retention Period for Payroll Reports Archive Data

Flow Pattern	Extract Definition	Archive Retention Period
Generate Prenote File	Generate Prenote File	89
Run Balance Exception Report	Run Balance Exception Report	89
Run Deduction Report	Deduction Report	90
Run Gross-to-Net Report	Gross to Net Summary Archive	90
Run Payment Register Report	Global Payment Register	90
Run Payroll Activity Report	Payroll Activity Report	90
Run Payroll Activity Report for the Latest Process	Payroll Activity Report for the Latest Process	90
Run Payroll Balance Report	Payroll Run Result Report	90
Run Payroll Costing Results	Payroll Costing Report	90
Run Payroll Data Validation Report	Data Validation Report	7
Run Payroll Messages Report	Payroll Messages Report	90
Run Payroll Register Report	Global Payroll Register	90
Run Payroll Register Report for the Latest Process	Payroll Register Report for the Latest Process	90
Run Periodic Payroll Activity Report	Periodic Payroll Activity Report	90
Run Periodic Statutory Deduction Register	Periodic Statutory Deduction Register	90
Run Retroactive Entries Report	Retroactive Entries Report	90
Run Retroactive Notification Report	Retroactive Notification Report	90
Run Statutory Deduction Register	Statutory Deduction Register	90
Run Statutory Deduction Register for the Latest Process	Statutory Deduction Register for the Latest Process	90
Run Third-Party Payment Register Report	Global Third Party Payment Register	90
Run Worker Data Validation Report	Data Validation Report	7

The purge feature always leaves the latest dated extract within the retention period irrespective of the number of times you have run the report.

Use the Purge Extracts Archive Data process in Report mode before and after the purge, for a specific extract, to check if the records are being purged.