Overview of Administering Payroll

This guide helps you manage the multiple payroll tasks for using Oracle Fusion Global Payroll for Canada, from maintaining personal payroll information for your employees to running payroll processes and reports.

Here's how the payroll cycle process flow works.

This table identifies the payroll tasks you must complete at each stage of the payroll cycle. At each stage of the run, ensure that all the payroll components are complete and the requisite information is available for you to proceed to the next stage of the payroll cycle.

Payroll Task	Tasks you must complete
Maintain Personal Payroll Information	Before you initiate payroll processing, complete and update the following information for all your employees: Manage Payroll Relationships records Enable time cards for eligible employees Complete element entries Update information required for statutory deductions Define and complete personal calculation cards Enter final processing dates for terminations Update person-level details for individual or mass transfer of employees to a different payroll
Manage Payroll Transactions	Use payroll flows for many of your payroll tasks, such as load data, calculate payroll and payments, run reports, or calculate and distribute cost results. Use the Checklist page to monitor and manage each task and payroll flow.
Verify Payroll Readiness	A good payroll run depends on many accurate and completed tasks. Before you start your run, check these tasks to ensure your readiness: Confirm completion of all the payroll prerequisite tasks. Review the Payroll Dashboard for notifications, and take any actions requiring your attention. Check retroactive notifications, and process any retroactive changes.
Calculate, Validate, and Balance Payroll	Once you have verified your payroll readiness, it's time to run payroll and validate the run results. Use the predefined Calculate Payroll flow, or a flow you have configured to run payroll.. Use the payroll calculation reports to review and validate balances and run results. Make corrections, retry results and, if needed, remove employees from the main payroll flow to handle them separately using QuickPay at a later time. You can merge their records into the main payroll flow before calculating payments.
Calculate Payment Distributions	In a typical payroll cycle flow, the Calculate Prepayments process runs automatically when you mark the Verify Reports task as complete within the Calculate and Validate Payroll activity. Review the distribution of payments across employee personal payment methods in the Calculate Prepayments process results. If you find issues, fix the data and retry the action or roll back the record to remove them from the run. Once you fix the data in the removed record, run the prepayments process. Run the payroll register to validate payment distribution amounts by payment category, type, and method.
Distribute Payroll Payments	You have validated payment distribution amount and you're ready to follow these steps to distribute payments: Archive the payroll results. Run the payroll register. Run the third-party rollup process, if required. Generate the payments to your employees and third parties. Generate payslips. Run the payment register.
Calculate and Verify Cost Distributions	Calculate Payroll process automatically calculates the costs for the payroll run and it's important for you to review the results. If you have any of the following when you're calculating and distributing cost, run a separate processes for each: Retroactive costs Payments Cost adjustments Balance adjustments Partial period accruals
Distribute Payroll Accounting Information	Typically you will run the Transfer to Subledger Accounting process to create journal entries for posting to the general ledger. Then submit the Create Accounting process in draft mode to create journal entries for review. Once you're satisfied with the journal entries, run in final mode to create, transfer, and post journal entries.
Manage Regulatory and Tax Reporting	Run and validate the Canada-specific periodic reports to meet regulatory requirements.

For more information, refer to these guides in the Help Center.

• Implementing Global Payroll for Canada

• Implementing Global Payroll Interface

• Using Global Payroll Interface

• Using Payroll Flows

• Implementing Payroll Costing

• Implementing Global Payroll