Enable Absences for Time Card Entries

In this example, you want to enable your absences for time card entry, so that your employees can easily record absences on their time cards.

This involves:

1. Enabling the absence for time card entry through the Absence Types task.

2. Setting up two time card layout components to include payroll entries and absence entries.

3. Setting up a layout set, and attaching the two new layout components.

4. Creating a time card profile, and adding the new layout.

5. Attaching the new profile to your workers.

Enable Absences for Time Card Entry

Enable your absence for use in time cards.

1. From My Client Groups, click Show More.

2. In Absences, click Absence Types.

3. On Type Attributes, select Enable for time card entry.

Set Up Time Card Layout Components for Payroll and Absence Entries

You must set up two layout components to include payroll and absence entries. These layout components are used in a layout set.

1. Sign in as a user with time and labor privileges.

2. From My Client Groups, click Show More.

3. In Time, click Time Entry Layout Components.

4. Click Create.

5. Enter the following.

   Field name	What you enter
   Layout component type	Single attribute time card field
   Name	ABC_Company_Payroll_Time_Layout
   Time Attribute	Payroll Time Type
   Filtered Data Source for Time Entry	List of Payroll Time Types for User
   Unfiltered data source for setup tasks	List of Payroll Time Types for Administrator
   Population Method for New Entry	No default value
   Display Type	Smart Choice List
   Display Name	Payroll Time Type
   Required on the Time Card	No

6. Click Add Filters, and enter the following.

   Filter variable	Filter input attribute
   pAssignmentId	Assignment
   pEffectiveDate	Start Time

7. Click OK, then Next, then Next, and then Save and Close.

8. Click Create to create a second layout, and complete these fields.

   Field name	What you enter
   Layout component type	Single attribute time card field
   Name	ABC_Company_Absence_Time_Layout
   Time Attribute	Absence Management Type
   Filtered Data Source for Time Entry	List of Absence Types for User
   Unfiltered data source for setup tasks	List of Absence Types for Administrator
   Population Method for New Entry	No default value
   Display Type	Smart Choice List
   Display Name	Absence Time Type
   Required on the Time Card	No

9. Click Add Filters, and enter the following.

   Filter variable	Filter input attribute
   pAssignmentId	Assignment
   pEffectiveDate	Start Time

10. Click OK, then Next, then Next, and then Save and Close.

Create a Layout Set and Attach the New Components

Use the Layout Sets task to attach the components.

1. From My Client Groups, click Show More.

2. In Time, click Layout Sets.

3. Click Create.

4. Select Payroll.

5. Click Generate Layout Set.

6. Name your layout set, such as ABC Company Timecard Layout.

7. Click Configure Layout for the Time Entry Layout.

8. Click Edit Layout.

9. In Time Card Matrix, do the following.

   1. Delete the Payroll Time Entry line.

   2. Add the ABC Company Payroll Time Layout.

   3. Add the ABC Company Absence Time Layout.

   4. Click Save and Close.

10. Click Save and Close.

Create a Time Card Profile

From the Worker Time Entry Profiles task:

1. Click Create.

2. Name your profile, such as ABC Company Time Entry Profile.

3. Enter an appropriate effective date.

4. For Layout Set, select the layout you created in the previous section.

5. On Worker View, select all action items you want enabled for your employees.

6. On View, select all action items you want enabled for your managers.

7. Click Next, then Next, then Next, and then Save and Close.

Attach the New Profile to Your Workers

From the Worker Time Entry Profiles task:

1. Click Troubleshoot.

2. Search for and select an employee.

3. Click Assign Profile to Person.

4. Select the profile that you created in the previous section.

5. Click OK and then Save and Close.