How to Generate Employee and Third-Party Cheque Payments

The Generate Employee and Third-Party Cheque Payments task selects employees and third parties who:

Are processed in the prepayments process for a given payroll
Have a payment method of cheque

Payroll Managers and Payroll Administrators can run this task from Payroll.

Before you Start

The prerequisite tasks for the Generate Employee and Third-Party Cheque Payments task include:

Create the third party and the third party payment method, and associate a deduction from the employee to pay the third party.
Add an organization payment method, including a payment source (the bank details should already be set up).
Add a payroll definition, including a default payment method of cheque, and all valid payment methods.
Attach a payroll to the employee.
Attach element entries to the employee.
Calculate payroll.
Run the Prepayments process to calculate the distribution of net pay.
Run the Payroll Archive process to archive the earnings, deductions, tax calculation details, accruals, payment methods, and so on.

Generate the Employee and Third-Party Payments

Run this process to generate cheques for your employees and then run the process again to generate cheques for your third parties. To run the process:

Use the Submit a Process or Report task.
Select the required legislative data group.
Select the Generate Employee and Third-Party Cheque Payments task, and click Next.
Enter a unique payroll flow name.

Note: Name the flow so you can easily identify the process later. This is helpful while searching, so you can determine what you have already run or if you must roll back any process.
Specify the required payroll name.
Select the payee type for which the cheque payment process is run. The available options are Employee or Third Party. You can generate the cheque payments for either employees or third parties.
Enter a Process Start Date to define the date range of this process.
Enter a Process End Date to define the date range of this process.
Select the required consolidation group to view the payments for all payrolls that are included in this consolidation group. A consolidation group defines a grouping of different payrolls for reporting purposes. This isn't a required field. If you don't select a value, the process uses the default consolidation group assigned to the payroll.
Select the OPM you want to use for this process. The value you select determines the payment source to make the payments. There could be multiple payment sources in the OPM.
Select the payment source to process for the above payment method. This parameter is optional. If you have defined attributes, such as a payment file limit or report category, at the payment source level, you should enter the payment source. When you enter the payment source, the defined attributes are applied.

Note: You can have different payment sources (bank accounts), with different banks, which have different cheque templates. You must then run the cheque process for each payment source and each set of payees. Select the correct payment source so that the correct stationary is used for the payments.

To accommodate this requirement, you must first create a report category for each separate bank and cheque template. Attach the created report category to the appropriate bank's payment source so that the correct cheque template is used to generate the cheque payments.
Optionally, specify an Overriding Payment Date on which a payment is due to be made to the payee.
Specify the Start Cheque Number in the sequence of cheques used for payroll processing.
Specify the End Cheque Number in the sequence of cheques used for payroll processing.
Select a Process Configuration Group if available. Use a process configuration group to set rules for payroll processes, such as passwords or number of threads. If you don't select a process configuration group, the process uses the parameters in the default group.
Click Next.
Click Submit.