1. Administering Payroll for the United Kingdom
  2. Payroll Validation Archive Report

Payroll Validation Archive Report

Payroll managers can run the Payroll Validation Archive Report before calculating payroll. The standard payroll cycle flow includes this report. You can also run it as a standalone process.

This report displays a summary of all errors and warnings that may be generated for each person when you run the next payroll. To ensure a successful payroll run, correct all errors listed in the report. You should also review all warning messages and make the necessary corrections; however, warnings don't prevent the payroll run from completing successfully.

Report Parameters

You must specify the payroll name and the effective date of the payroll run to be validated.

Report Results

The payroll data validation report groups errors and warnings by the type of information causing the error. It includes:

  • A summary showing parameters and the count of issues for each group

  • Employee Details Failures

  • Statutory Deductions Failures

  • Involuntary Deductions Failures

Use these tables to troubleshoot validation errors and warnings:

Person Information

Problem

Corrective Action Required

Invalid National Insurance Number

Enter a valid NI number in the National Identifier section of the Person Information page.

Missing date of birth

Enter the employee's date of birth in the Biographical Information section of the Person Information page.

Missing gender

Enter the employee's gender in the Gender and Marital Status section of the Person Information page.

Invalid tax code for terminated assignment

Change the tax code to 0T for the PAYE component associated with the terminated assignment on the person's statutory deduction card (Calculation Cards task).

Missing deduction card

Create a deduction card for the employee and associate assignment with deduction components on the card (Calculation Cards task).

Invalid Gender

Enter only Male or Female for Gender as these are the only valid values for tax calculation.

PAYE Information

Problem

Corrective Action Required

Missing or invalid tax code, tax basis, pay frequency, authority, previous taxable pay on P11, or previous tax paid on P11

Update the invalid attribute in the Pay As You Earn component details section on the person's statutory deduction card (Calculation Cards task).

Missing PAYE component

Add a PAYE component on the person's statutory deduction card.

Additional Information

Problem

Corrective Action Required

Missing or invalid certificate, priority period type, process type, or number of periods

On the person's statutory deductions card, update the invalid attribute in the Additional Information component details. Verify that the certificate is valid based on the person's age, and update the person's date of birth (on the Person Information page) if it's incorrect.

Note: Additional information applies to all NI components on a deduction card.

NI Information

Problem

Corrective Action Required

Missing NI component

On the person's statutory deduction card, create an NI component and provide the NI category and pension basis.

Missing or invalid NI category or pension basis

On the person's statutory deduction card, add or update the NI category or pension basis for the NI component. If the category isn't valid for the current certificate, verify that the certificate is correct on the Additional Information component details.