Create Shared Parental Leave Absence Records

Shared Parental absence records can be created after the leave notice is approved.

As the employee sends their period of leave notices, you can record them on the leave agreement in the Certifications section and track the status. After approval, the absence records can be created.

Perform the following steps to create ShPL absence records:

1. In the My client groups work area, select Absences > Person Management > Absence Records.
2. From the list of direct reports, select the name of the person for whom you wish to update the absence record.
3. In the Manage Absences and Entitlements page, in the Existing Absences section, click Add.
4. Select the relevant absence type from the list of values.
5. Enter the relevant details for the absence such as the start and end dates and times of the absence and upload any supporting document or relevant attachment, if required.
6. In the Agreement Name field, specify the agreement name to record the leave against. The validations ensure that the entitlement specified on that agreement is not exceeded.
7. In the Payment Detail field, you can also specify whether the absence should be taken against the 'Paid' or 'Unpaid' entitlement. By default, if this field is blank, it will first be a paid entitlement, then unpaid.

   The employee’s entitlement (both paid and unpaid) is validated against the agreement; all absences recorded against the agreement cannot exceed the entitlement specified on the agreement.

   The absence start and end dates are also validated. They must fall within the agreement term dates.

   Note: Unlike for other types of statutory payments, it is not possible to use certification to stop payment of ShPL. If the employee is not entitled to pay for all or part of the absence, the payment detail must be set to Unpaid.
8. Click Submit.