Overview of Statutory Absences

Oracle Fusion HCM for the UK enables you to calculate statutory absences as prescribed by the UK legislation.

This guide covers the setup and administration of the UK Statutory Absences. This guide assumes that you are also familiar with the Oracle Fusion Cloud Absence Management product.

Attention: To implement Teacher’s Pension, LGPS, or MyCSP, use the instructions provided here, with the appropriate pension documents on My Oracle Support (MOS).

Here are the main aspects of statutory absences:

• Statutory Maternity Pay and Leave
• Statutory Adoption Pay and Leave
• Statutory Paternity Pay and Leave
• Statutory Sick Pay and Leave
• Statutory Parental Pay and Leave

The application processes entitlements to statutory payments for absences based on configurations as prescribed by the UK legislation. Entitlements to statutory payments are calculated and processed using predefined code. The absences management process uses the certification feature to stop absence payments. You can generate certifications manually or as mandated as a result of processing the absence. To override a certification, you can void the certification.

You use Global Absence Management to record the employee absences. You need to record absences with the start and end date corresponding to the person’s actual absence or incapacity to work (period of sickness). There should be no gaps in the absence record.

You should not record absences by individual absence records for each day’s incapacity to work.

For example, to record a persons’ absence for 01 to 07 June 2022, enter one record with the start date 01 June 2022 and end date 07 June 2022. You can't record the absence as individual records, that is, separately for the 01, 02, 03, 04, 05, 06, and 07 June.

If you create records with gaps, the application might incorrectly calculate any entitlement or payment for an absence.

You should not create the absence as two separate records either. For example, 01-04 June, 05-07 June. The application processes the absence incorrectly because the second record would not form a period of incapacity to work. The absences won't be linked, and hence the second absence record is not payable.

Ensure that you set up the required components in this order:

1. Create the rate definitions.
2. Create the required elements to be associated with the statutory absence plans.
3. Create the statutory absence plans.
4. Create the absence types, including assigning the appropriate certifications to the absence type.

Note: You might find these related guides on Oracle Help Center helpful:

• Oracle Fusion Cloud Human Resources: Implementing Absence Management
• Oracle Fusion Cloud Human Resources: Using Absence Management