Add Involuntary Deductions to a Calculation Card for Canada

Use element templates to create involuntary deduction elements such as garnishments, maintenance and support payments, and tax levies. The templates also create calculation components, which you can add to a personal calculation card, so the deductions are processed during a payroll run.

This figure shows the steps involved in creating an involuntary deduction and adding it to a personal calculation card:

Before you Begin

Before you can add an involuntary deduction to a personal calculation card, you must first:

• Create an organization payment method that's unique for the involuntary deductions and has a payment type of cheque. Associate this payment method to the payroll.

• Create a third party (organization or person) to receive the payment and associate the organization payment method.

• Create an involuntary deduction element and the element eligibility.

  You can create multiple elements for the same involuntary deduction type if processing information or other details vary. For example, each jurisdiction you deal with may have different processing rules for court orders.

How to Create an Involuntary Deduction Calculation Card

Here are the steps for creating an Involuntary Deduction calculation card::

1. In the Payroll area under My Client Groups, search and select the Calculation Cards task.

2. Search for and select the payroll relationship.

3. If the person doesn't already have an involuntary deduction calculation card, click Create.

4. Enter a start date for the card and select the involuntary deduction card type.

5. Click Continue.

How to Add the Calculation Component to the Calculation Card

Add multiple calculation components for the same or different involuntary deduction types. For example, you could add two child support components and one garnishment component to the same calculation card.

On the Calculation Cards page:

1. In the Calculation Components section, click Add Row.

2. Select the calculation component with the same name as the involuntary deduction element.

3. Optionally, enter a number in the Subprocessing Order field if the calculation card must include more than one calculation component.

   By default, the payroll run processes these element entries in order by date received, starting with the oldest entry.

4. Enter a reference code to uniquely identify this deduction, such as a court order number, case number, or other identifier provided by the issuing authority.

5. Complete the fields on the Calculation Component Details tab.

   • In the Involuntary Deduction Payment Details section, select all payees for the deduction.

     The payee fields display all third-party person payees associated with this payroll relationship and all external payees defined for your legislative data group.

   • In the Involuntary Deduction Rules section, specify the information you require, including:

     • The date of receipt of the involuntary deduction order

     • The issuing authority (such as a court)

     • The frequency of the deduction such as monthly or weekly, regardless of the payroll frequency. If you leave the Frequency field blank, the payroll frequency applies.

How to Add Involuntary Deductions Calculation Values on Calculation Cards

You enter the order amount, fee, or other amounts used in the calculation on the calculation card.

The rules presented here are specific for each involuntary deduction as defined by the calculation component.

Under the Enterable Calculation Values on the Calculation Cards tab, complete the fields as shown in the following table. The values you can enter are described in the table below.

Note: For most values, you can enter either an amount or a rate. Enter a rate if you want the application to calculate the amount as a percentage of available pay. For example, to define a rate of 20 percent for the order amount, create an Order Amount (Rate) value. Then enter 0.20 in the Rate field.Enter the percentage rate as a decimal value. For example, 25 percentage is entered as 0.25 in the Rate field.

Calculation Value	Description
Order Amount	Rate or amount paid to the Order Amount Payee based on the frequency you specified. For example, if you specified a frequency of monthly in the component details, enter the amount to deduct each month, regardless of the payroll period. The application automatically calculates the correct amount to deduct in each payroll period. If you leave the Frequency field blank, this amount is deducted at the payroll frequency defined at the assignment level.
Organization Fee	Rate or amount paid to the Organization Fee Payee each time the deduction is processed.
Person Fee	Rate or amount paid to the Person Fee Payee each time the deduction is processed.
Processing Fee	Rate or amount paid to the Processing Fee Payee each time the deduction is processed.
Initial Fee	Rate or amount paid to Processing Fee Payee the first time this deduction is processed.
Maximum Withholding Amount and Minimum Withholding Amount	Maximum and minimum rates or amounts that can be withheld in one payroll period for this deduction.
Maximum Withholding Duration	The number of days after the Date Received that the order is valid. For example, a court order might only be valid for 90 days after the date issued.
Protected Pay Amount	Amount of the net pay an employee is left with after the involuntary deduction is taken.
Protected Pay Percentage	Percentage of the employee's pay that must be remaining after the deduction is taken.
Exemption Percentage	Percentage of the employee's pay that's exempt from this deduction.