1. Administering Payroll for Canada End-of-Year Processing
  2. Overview of Federal End-of-Year Slips

Overview of Federal End-of-Year Slips

Use the Run End-of-Year Reports task from the Regulatory and Tax Reporting area under Payroll on the Home page to generate the statutory T4 and T4A federal year-end slips,

The tax reporting year is January, 01 through December 31. The deadline to provide employees and the governments with year-end slips is the last day of February of the following year.

Copyright Message

Every year, Oracle obtains a copyright clearance to use the CRA issued T4 and T4A slips. This read-only message that appears in the Copyright Message field indicates that Oracle has Canada Revenue Agency (CRA) clearance. It also gives credit to the CRA for the format of the T4 and T4A slips generated from the application.

Locking

When the slips are generated, the end-of-year archive is locked. You can't generate the slips multiple times. You must first perform a rollback process of the slip generation process, then you can rerun the process.

The XML process also creates a lock on the records, and therefore, generate the slips prior to the interface files.

Reporting Mode

Process the year-end slips in draft or final mode. The Format parameter is available within the Run End-of-Year Report process and applies to the year-end T4 and T4A slips. It is available for the Original, Amended, and Canceled Report Type options.

The Format parameter has these two options:

  • PDF Draft

  • PDF Final

The PDF Draft option generates a draft version of the year-end slips as they would appear in final format. Perform data verification prior to distributing the final versions to the employees. Additionally, it ensures you're satisfied with the results. This version of the slip isn't published to the Document Record, and hence isn't visible to the employee. The draft version is a single PDF that contains the slips of all the employees included in the process. You can run the year-end slips in the draft mode multiple times without rolling back the process. Additionally, you can roll back the end-of-year archive without rolling back the draft PDF process.

The PDF Final option generates a final version of the individual year-end slips to distribute to the employees and publish them to the Document Record. It creates a single PDF that contains the slips of all the employees included in the process. After you have run the process in PDF Final mode, you must roll back the process if you require changes.