Absence Display and Processing Rules
When you create an absence type, you can configure various aspects of the absence type, such as processing rules, and display of various fields.
You can configure the following in the absence type setup page:
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The display of various fields and sections on the absence recording pages for specific user roles
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Rules related to entry of information into specific fields. Based on the absence pattern that you select, all fields and rules have default values, which you can configure on the Display Features tab.
You can configure the usage of the following sections:
Primary Details Configuration
Determine whether you want to show or hide the following fields in the Supplemental Details section on the absence recording pages:
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Reasons
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Comments
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Attachments
Balance Display on Notification Configuration
Configure absence types to display plan balance as of the absence end date in any generated notification. Select the Display balance in approval notification check box in the General Attributes section of the absence type setup page to display the plan balance on absence notifications. You can display plan balances only for accrual, compensatory, and donation plans.
Assignment Selection Configuration
Configure absence types for employees with multiple assignments so that managers, administrators, and employees can enter absences that impact either all assignments or a specific assignment. Select the Allow assignment selection at absence entry check box in the Type Attributes tab of Create/Edit absence type page to provide this option at absence entry.
When adding an absence, if you select an absence type from the list that has been configured to allow assignment selection during absence entry, the Business Title field appears. This is where you can select the assignment that you want to add an absence for. If you choose a specific assignment, the absence will impact only that particular assignment. But if you select the option All, the absence will impact all the assignments active as of the absence start date.
Absence Bidding Configuration
Employees can request an absence by submitting a bid with two preferred absence dates, designating one as the first preference and the other as the second preference. The manager can approve or reject these bids, depending on the configured rules. Only approved bids are converted into absence requests. If the line manager is the only approver, then the approved bid becomes a scheduled absence.
To enable bidding on an absence type, you need to select the Enable bidding check box in the General Attributes section of the absence type setup page.
Qualified Entitlement Rule
Configure this rule to show or hide the Qualified Entitlements section on the absence recording pages for qualification plans. When workers schedule an absence related to a qualification absence plan, the Qualified Entitlements section displays payment percentages that apply during the absence period.
Approval and Processing Rules
Configure rules related to absence approvals and processing that are available to specific roles in the approval page.
Insufficient Balance Enforcement Rule
Configure this rule to show or hide the Projected Balances section on the absence recording pages. When workers schedule an absence related to an accrual absence plan, an error message prevents workers from adding an absence if there is insufficient accrual balance.
Dates and Duration Configuration
Control the processing and display of the date-related fields that appear on the absence recording pages. This section covers the dates that are captured, calculated, and evaluated. The fields vary significantly by absence pattern.
Supplemental Details Configuration
Control the display of additional fields that collect additional information and support absence processing. The fields vary based on the pattern selected.