Setup International Payments for the GCC Countries

The suggested setup sequence for international payment management is as follows:

Manage Daily Rates

You need to create daily rates for each currency you wish to use as an international payment:

1. From Setup and Maintenance, select Manage Daily Rates.
2. In the Currency Rates Manager window, select Daily Rates.
3. Confirm daily rates available for each currency. If unavailable, follow the details provided in thehelp topics relevant to your establishment, for example Entering Daily Rates Using the DailyRates Spreadsheet: Worked Example or Loading Daily Rates Automatically Using Web Services:Examples.

Create Element Definitions

You need to create elements for each currency you wish to use as an international payment:

1. Using the Manage Elements task, click Create to create a new element for standard or supplementary earnings to be paid by International Transfer, with the appropriate secondary classification.
2. In the Create Element window, for Input Currency select the currency you wish to make theinternational payment in, for example, UAE Dirham.
3. Complete all the other attributes as required.

Create an Organization Payment Method

You need to create an organization payment method for each currency you wish to use as an international payment.

1. Using the Manage Organization Payment Method task, click Create to create a new OPM, for example, to pay an employee in UAE who is working in Kuwait.
2. In the Create Organization Payment Method window, select the payment type as International Transfer and the currency you wish to use, for example, UAE Dirham.
3. Complete all the other attributes, including payment source and payment method rules, as required.

Create a Valid Payroll Payment Method

To distribute payments correctly, you need to add the international transfer organization payment method as a valid payroll payment method:

1. Using the Manage Payroll Definitions task, search for and select the payroll to be updated.
2. In the Edit Payroll window, add the payment type created as international transfer as a valid payment method.

Create a Personal Payment Method

To pay an individual employee by EFT in, for example, the UAE, when the employee is working in Kuwait:

1. Using the Manage Personal Payment Method task, click Create to create a new personal payment method for an employee.
2. Select the OPM created for international transfer. Payment type, payment currency and balance currency are based on the OPM selected.
3. Complete the rest of the information as required.

Points to Consider

• For payments to be made in a different currency:
  • You need to define the daily rates and payment methods (OPM and PPM) for the required currencies. Payments will be processed under the current LDG using these payment method.
  • Since the EFT doesn't contain details for the currency, the EFT template may need to be modified to include currency.
• For payroll calculation:
  • You will need to create separate elements for each currency, with the input currency as the currency required. The output currency will automatically be the base currency of the LDG.
  • The payroll process will convert the input currency to the output currency during the payroll process, and the run results will be based on the output currency.
  • Net pay is calculated and reported as output currency.
  • The currency of any balances created by the element template are based on the output currency.
  • The prepayments process converts the net pay figure based on the currency defined in the OPM.
  • Statutory reporting will always be in the base currency of the LDG.